Summer Admin Intern

Interstate Moving | Relocation | Logistics; Springfield (VA); On-site; USD 17,908,800 - 24,796,800; Full time

Job summary

A leading logistics firm in Springfield, Virginia is seeking a Summer Intern for the role of Administrative Assistant. This internship runs from May to September 2026 and involves providing clerical support to various business units, answering phones, preparing correspondence, and maintaining records. The ideal candidate should be self-motivated with strong communication skills and intermediate proficiency in Microsoft Office applications. This role offers a valuable opportunity to gain experience in a dynamic logistics environment.

Qualifications

• Beginner to intermediate skills in Microsoft Office.
• Effective oral and written communication skills.
• Accuracy and attention to detail in task execution.

Responsibilities

• Provide administrative support to business units.
• Monitor and respond to emails.
• Prepare routine correspondence and documents.
• Key data into company systems and compiles reports.

Skills

Microsoft Office proficiency

Effective communication

Customer-oriented

Attention to detail

Multi-tasking

Education

High school diploma or GED

Tools

Excel

Outlook

Word

Job description

The Interstate Family of Companies encompasses a worldwide group of transportation, warehousing, relocation management, logistics and real estate solutions serving government, corporate, and individual clients. The Company maintains its headquarters in Springfield, VA, working with a global alliance of 1,500 service partners, countries across six continents.

Interstate is currently seeking a Summer Intern as an Administrative Assistant to join Interstate Van Lines for the summer. Candidates for this role should be self‑motivated, have excellent problem‑solving skills, and have strong communication abilities. This position will last from May to September of 2026.

Summary

Provides temporary administrative and clerical service and support to business units. Implements administrative or operational systems, policies and procedures. Monitors assigned processes or projects.

ESSENTIAL DUTIES AND RESPONSIBILITIES

• Answers phones and monitors, responds to or forwards e-mails.
• Assists in providing allocations team with upcoming activities and tasks.
• Escalates non‑routine matters and reports issues to appropriate staff.
• Prepares routine correspondence and notifications.
• Makes photocopies, faxes documents, files paperwork and documents either physically or electronically.
• Prepares forms for requested services and enters required data or customer requirements into company computer system.
• Keys data into computer and web‑based programs or spreadsheets and compiles reports or issues task activity.
• Keeps accurate and detailed records pertaining to his/her activities in the Company’s behalf.

Projected Tasks

DPS shipment data updates (weights/dates/reweighs, schedule delivery confirmation-direct and delivery from storage).

• STS NAVL shipment data updates (haulers/weights/dates, F16)
• Interline assignments to SIRVA agents - shipment management updates/tracking haulers/ETAs, weights.
• Email triage from service network.
• 1164 tracking.
• Weight reconstruction.

Competencies

• Customer/Client Focus.
• Ethical Conduct.
• Personal Effectiveness/Credibility.

Qualifications

• Possess beginner to intermediate skills in Microsoft Office – Excel, Outlook and Word. Minimum keyboarding skill of 35-50 wpm.
• Ability to communicate effectively, both orally and written, multi‑task, and prioritize as needed.
• Must be accurate and customer‑oriented with attention to detail and timely execution of tasks.

Required Education And Experience

High school diploma or general education degree (GED); some positions may require post‑high school education or training and/or up to three to six months of direct or related experience.

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

WORK ENVIRONMENT

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is occasionally exposed to outside weather conditions for short periods of time. The noise level in the work environment is considered moderate.

EOE, including disability/vets