Logistics Dispatch Coordinator

A E M Inc; Virginia (MN); On-site; USD 36,000 - 48,000; Full time

Job summary

Unknown Company in Dulles, VA, is seeking a Dispatch Administrative Assistant to support the Terminal Manager in a fast-paced environment. This full-time role requires handling multiple tasks and strong organizational skills.

Responsibilities include preparing daily paperwork, routing emails, setting up deliveries, weighing trucks, collecting payments, and maintaining dispatch schedules for the next 3–4 days. Proficiency in Word, Excel and PowerPoint is required; 40 wpm typing desired.

Qualifications

• Proficiency in Microsoft Word, Excel and PowerPoint at an intermediate level.
• Keyboard speed of at least 40 words per minute.
• High school diploma or GED with related experience or training.

Responsibilities

• Prepares daily paperwork for the Local Service Center.
• Changes all e-mails that affect the Local Service Centers, forwards e-mails to Springfield and/or Dulles if they pertain to them.
• Set up deliveries for all types of shipments.
• Clears inbound storage shipments, military – JPPSOWA Ft Belvoir and COD, GSA, and NAT ACT with MMOV.
• Assures that proper procedures are followed to collect payments from customers.
• Set up dispatch schedules for the following 3-4 days.
• Split driver’s papers for origin or destination.
• Be able to look up directions for drivers.
• Scans local paperwork in IVUE
• Handles telephone calls from customers, packers, drivers, and crew.
• Review paperwork – checks for completion of all paperwork turned into dispatch.
• Weighs trucks – IVL and foreign carriers, collects money for service supplied.
• Completes daily dispatch sheets – records job times, crew etc into IM IS.
• Reviews surveys for weight changes, changes if needed in the systems, notifies carrier if needed.

Skills

Microsoft Word

Excel

PowerPoint

Typing 40 wpm

Education

High school diploma or GED

Tools

IVUE

IM IS

Job description

Unknown Company in Dulles, VA, is seeking a Dispatch Administrative Assistant to support the Terminal Manager in a fast-paced environment. This full-time role requires handling multiple tasks and strong organizational skills.

Responsibilities include preparing daily paperwork, routing emails, setting up deliveries, weighing trucks, collecting payments, and maintaining dispatch schedules for the next 3–4 days. Proficiency in Word, Excel and PowerPoint is required; 40 wpm typing desired.