Administrative Assistant Level 2

TEKsystems; West Palm Beach (FL); On-site; USD 33,000 - 36,000; Full time

Job summary

TEKsystems is seeking an Administrative Assistant - Level 2 for an on-site assignment in Palm Beach Gardens, FL. The role supports instructor-led training logistics, LMS administration, and calendar management.

This contract position runs 6-7 months with potential for extension, requiring a high school diploma and 5+ years of administrative/ training coordination experience. You will coordinate facilities, manage invoices, and collaborate with facilitators and departments to keep training

Qualifications

• High school diploma or GED.
• Five or more years of relevant administrative operations training coordination or related experience.

Responsibilities

• Coordinate end-to-end logistics for instructor-led training classes and events.
• Partner with facilitators to schedule class offerings and training requirements.
• Reserve classrooms and manage schedules for training.
• Coordinate classroom setup and facilities requests.
• Administer LMS for classroom training, including scheduling classes, rosters, completions, chargebacks, and user issues.
• Monitor shared mailboxes and respond to requests.
• Manage training calendars and office supplies.
• Coordinate with departments and vendors to resolve scheduling and administrative issues.
• Audit and process invoices according to AP procedures.
• Interact with employees and leaders at all levels.
• Maintain training scheduling and administrative records.
• Support special projects and learning initiatives.
• Perform other duties as assigned.

Skills

Vendor Coordination

Training Records Management

Training Logistics

Learning Event Coordination

Instructor-Led Training (ILT)

Training Compliance

Employee Training

Project management

Accounts Payable

Learning Reporting

Education

High school diploma or GED

Tools

SAP SuccessFactors

Workday Learning

Job description

Administrative Assistant - Level 2

On-Site Position

Palm Beach, FL 33410

Pay Rate: $26/hrly

Schedule: M-F, 8am - 5pm

Contract: 6-7 Months, potential for extension

Description

• Coordinate end-to-end logistics for instructor-led training classes and learning events.
• Partner with facilitators to establish class schedules and coordinate training requirements.
• Reserve classrooms and manage classroom schedules for Quality training.
• Coordinate classroom setup including submitting facilities tickets and ensuring rooms are prepared for training.
• Perform Learning Management System LMS administration for classroom training including scheduling classes managing rosters recording training completions processing chargebacks and resolving employee LMS account issues.
• Monitor and respond to requests received through shared mailboxes.
• Manage and maintain training calendars.
• Order and maintain classroom training and office supplies.
• Coordinate with other departments and external vendors to resolve scheduling logistical facilities and administrative issues.
• Audit and process invoices in accordance with established accounts payable procedures.
• Interact professionally with employees and leaders at all levels of the organization.
• Maintain accurate training scheduling and administrative records.
• Support special projects and learning initiatives as requested.
• Perform other job-related duties as assigned.

Skills

SAP SuccessFactors, Vendor Coordination, Training Records Management, Training Logistics, Learning Event Coordination, Instructor-Led Training (ILT), Training Compliance, Employee Training, Project management, Accounts Payable, Workday Learning, Learning Reporting

Qualifications

• High school diploma or GED
• Five or more years of relevant administrative operations training coordination or related experience

Preferred Qualifications

• Experience coordinating instructor-led training meetings events or similar activities
• Experience administering a Learning Management System LMS preferably SAP SuccessFactors
• Experience managing shared mailboxes calendars room reservations and scheduling
• Proficiency with Microsoft Office applications including Outlook Teams Excel and PowerPoint
• Experience processing invoices purchase orders or chargebacks
• Strong organizational and time-management skills with the ability to manage multiple priorities
• Strong attention to detail and commitment to accurate recordkeeping
• Strong written and verbal communication skills
• Demonstrated customer service and problem-solving skills
• Ability to work independently while collaborating effectively with facilitators employees vendors and internal business partners

#eastpriority26

Job Type & Location

This is a Contract position based out of Palm Beach Gardens, FL.

Pay And Benefits

The pay range for this position is $24.00 - $26.00/hr.

Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors.

Eligibility requirements apply to some benefits and may depend on job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms.

If eligible, the benefits available for this temporary role may include the following: Medical, dental & vision Critical Illness, Accident, and Hospital 401(k) Retirement Plan Pre-tax and Roth post-tax contributions available Life Insurance (Voluntary Life & AD&D for the employee and dependents) Short and long-term disability Health Spending Account (HSA) Transportation benefits Employee Assistance Program Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Palm Beach Gardens, FL.

Application Deadline

This position is anticipated to close on Oct 16, 2026.

About TEKsystems

We're partners in transformation. We help clients activate ideas and solutions to take advantage of a new world of opportunity. We are a team of 80,000 strong, working with over 6,000 clients, including 80% of the Fortune 500, across North America, Europe and Asia. As an industry leader in Full-Stack Technology Services, Talent Services, and real-world application, we work with progressive leaders to drive change. That's the power of true partnership. TEKsystems is an Allegis Group company.

The company is an equal opportunity employer and will consider all applications without regards to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

About TEKsystems And TEKsystems Global Services

We're a leading provider of business and technology services. We accelerate business transformation for our customers. Our expertise in strategy, design, execution and operations unlocks business value through a range of solutions. We're a team of 80,000 strong, working with over 6,000 customers, including 80% of the Fortune 500 across North America, Europe and Asia, who partner with us for our scale, full-stack capabilities and speed. We're strategic thinkers, hands-on collaborators, helping customers capitalize on change and master the momentum of technology. We're building tomorrow by delivering business outcomes and making positive impacts in our global communities. TEKsystems and TEKsystems Global Services are Allegis Group companies. Learn more at TEKsystems.com.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.