Administrative Assistant, Leasing

BRIXMOR PROPERTY GROUP; Texas; Hybrid; USD 42,000 - 56,000; Full time

Benefits offered by this job

Hybrid work schedule

Competitive pay

Benefits package

Job summary

BRIXMOR PROPERTY GROUP in Texas is seeking an Administrative Assistant to support the Vice President of Leasing and leasing representatives. You will manage schedules, prepare lease applications, compile property books, and assist with rent rolls and reports.

Strong organizational, written and verbal communication skills, discretion, and teamwork are essential. Proficiency with MS Office and Salesforce is expected, with exposure to BI tools; a hybrid in-office/remote schedule is offered.

Qualifications

• Administrative experience in a professional setting.
• Strong organizational, communication and decision-making skills.
• Proficiency with MS Office (Word, Excel, Outlook, PowerPoint).
• Familiarity with Salesforce; BI exposure is a plus.
• Ability to create, manipulate and maintain databases.
• Ability to manage multiple projects with attention to detail.

Responsibilities

• Assist Leasing Reps and VP of Leasing with field edits and information gathering for Lease Applications.
• Prepare property books and digital information for iPads and other devices.
• Run rent rolls, exposure, expiration, vacancy, and arrear reports; update monthly property reports.
• Communicate with tenants regarding renewals and assignments; coordinate with marketing for up-to-date materials.
• Enter leads and deals in Salesforce; prepare submissions for Real Estate Committee review.

Skills

Administrative experience

Organizational skills

Communication skills

Decision making

Microsoft Office

Salesforce

Database management

Time management

Independence

Tools

Salesforce

BI

MS Word

Excel

Outlook

PowerPoint

Job description

The Administrative Assistant reports to the Vice President of Leasing. This position is required to handle multiple administrative duties for both the Vice President of Leasing and the leasing reps in support of the leasing function. The position requires organization, accuracy, attention to detail, relationship building skills, verbal & written communication, judgment, and confidentiality.The main purpose of the Administrative Assistant position is to support his/her supervisor and the Leasing Department, which ultimately helps the company fulfill its Leasing goals.Overall responsibilities include: Leasing Admin tasks:Assist Leasing Reps with field editing and gathering information for Lease Applications on deals to be submitted for Real Estate CommitteeRequires interaction with Salesforce, the MS Office suite, and BI.Requires the ability to comb through lease files (for Renewals) and LOIs (for some New Deals) carefully for pertinent deal informationConfirming budgeted informationAssist Leasing VP with projects from time to timePrepare property books and/or digital information for iPads and other electronic devicesAssist Leasing Reps with day-to-day requestsRunning rent rollsExposure reportsExpiration/Vacancy reportsArrear reportsUpdate additional monthly property reports/informationCommunicate with tenants regarding renewals and assignmentsWork with marketing to ensure that leasing materials are up to date and marketing materials are going to outside 3rd parties on a regular basis.Preparation for, and potential attendance at ICSC conferences and other trade shows throughout the yearInteraction with other departments to insure up-to-date tenant informationSalesforce tasks:Entering leads and dealsPreparing submissions for review by the Leasing VP and Regional President for Real Estate Committee.Requires the ability to comb through lease files (for Renewals) and LOIs (for some New Deals) carefully for pertinent deal informationConfirming budgeted informationQualifications:Administrative experience in professional setting.A strong team player with excellent organizational, communication and decision-making skills.Strong computer skills (MS Word, Excel, Outlook, Power Point) including ability to perform thorough research on the Internet.Familiarity with Salesforce a plusAbility to create, manipulate and maintain databases.Ability to organize and manage multiple projects. Strong attention to detail, time management skills and personal initiative are all required competencies.Ability to maintain confidential information.Must be self-sufficient and able to operate independently.Must be able to work well with all levels of the organization.Must be able to adapt quickly to new work assignments and situations.Brixmor offers a hybrid work schedule (first three days of the week in the office, the balance remote optional), very competitive pay commensurate with background and responsibilities plus a benefits and perks package that supports career engagement, growth, good health and connection with teammates and our communities.EOE (Brixmor is an Equal Opportunity Employer)Brixmor's Privacy Policy: https://www.brixmor.com/terms-and-policies/applicant-notice