Administrative Assistant - Large TS Construction

Evergy; Topeka (KS); On-site; USD 46,000 - 57,000; Full time

Job summary

Evergy in Topeka, KS is seeking an Administrative Assistant to support the Large Transmission & Substation Construction group. The role involves preparing reports, coordinating training and safety events, onboarding new hires, and handling travel and expense processes.

The ideal candidate will have a high school diploma (Bachelor's preferred), strong MS Word/Excel/PowerPoint skills, and experience with customer service and data management. Office-based role with routine travel as needed.

Qualifications

• Requires high school diploma or equivalent; Bachelor's degree preferred.
• Detail oriented with ability to handle large volumes of data and maintain accuracy.
• Strong computer skills with Word, Excel, and PowerPoint; PeopleSoft experience preferred.

Responsibilities

• Provides administrative support to Large T&S Field Construction including project managers and management teams.
• Prepares reports, charts, and presentations.
• Assists in planning and coordinating training and safety events.
• Supports onboarding of new hires including creating and tracking service requests.
• Creates and tracks facility and IT requests for the supported work groups.
• Prepares monthly expense reports for supported work groups.
• Coordinates travel planning and scheduling for individuals and groups.
• Coordinates facility scheduling and catering for large meetings and events.
• Creates requisitions and receipts for vendors.
• Data entry duties as needed.

Skills

MS Word

MS Excel

PowerPoint

Data entry

Customer service

Attention to detail

Teamwork

Education

High school diploma or equivalent

Bachelor's degree in Business/Communications or related field

Tools

PeopleSoft

Microsoft Office Suite

Job description

Administrative Assistant - Large TS Construction

REQUISITION: TRA010E

DEPARTMENT: Large Transmission & Substation Construction - Topeka General Office

LOCATION: Topeka, KS

PAY RANGE:
Administrative Assistant I: $19.18 - $ 23.99
Administrative Assistant II: $21.87 - $27.35
Sr Administrative Assistant: $25.52 - $31.92

Scheduled Work Hours: Monday - Friday, 7:30 a.m. - 4:00 p.m. (Additional hours as required)

Summary of Primary Duties and Responsibilities

The position provides administrative support to the Large T&S Field Construction Group. The position supports personnel spread across several Evergy facilities. Duties include, but are not limited to:

• Administrative support to Large T&S Construction including Project Managers, Real Estate, Field Construction Management, and Substation Construction & Maintenance management teams
• Prepares special reports, charts, and presentations
• Assists in planning and coordinating training and safety events
• Support onboarding of new hires including creating and tracking service requests
• Create and track facility and IT requests for the supported work groups
• Prepare monthly expense reports for supported work groups
• Coordinate travel planning and scheduling for individuals and groups
• Coordinate facility scheduling and catering for large meetings and events
• Create requisitions and receipts for vendors
• Data entry duties as needed

Education and Experience Requirements

Requires a high school diploma or the equivalent. A Bachelor's degree in Business, Communications, or related field is preferred. The ideal candidate will have administrative support experience supporting diverse operations and working with multiple supervisors.

Skills, Knowledge, and Abilities Required

Candidate must be very detail oriented and must be able to deal with large volumes of data and maintain a high level of accuracy. Requires strong computer skills and working knowledge of Microsoft Word, Excel, and PowerPoint. PeopleSoft experience or related systems experience is preferred. Must have the ability to apply creative problem solving and sound reasoning. Must be able to deal well with customers, handle multiple priorities, and process information in an accurate, orderly' and timely manner. Ability to organize workload, adapt quickly to change, and provide a high level of internal/external customer service. Must be able to work both independently and as a member of a team.

Licenses and Testing Required

Successful candidate must possess and maintain a valid driver's license. This job will require intermittent travel as needed.

Working Conditions

Normal office working conditions. Must have a satisfactory work record including good attendance

Evergy has a clear mission - To empower a better future. Evergy chooses to live this mission by valuing People First. We know that to lead the responsible energy transition and provide affordable, reliable, and sustainable service to our customers and communities, we need a team with a variety of backgrounds, perspectives and skills. We are committed to building a team where everyone - regardless of race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status - has a voice and can bring their best every day. Evergy is proud to be an equal opportunity workplace and is an affirmative action employer.

ADDRESS: Topeka General Office - Flr 05
818 South Kansas Avenue
Topeka 66612