Executive & Operations Assistant

The-Science-Center; Philadelphia (Philadelphia County); On-site; USD 42,000 - 54,000; Full time

Job summary

The-Science-Center in Philadelphia is seeking an Administrative Assistant to provide administrative and project support across departments. The role focuses on scheduling, reporting, and handling Science Center documentation, events, programs, and department initiatives.

You will work closely with executives and staff, manage calendars, prepare expense reports, and ensure operational excellence through reliable, professional service.

Qualifications

• Minimum experience: 2–3 years in a professional office.
• Minimum education: High School Diploma; higher education preferred.
• Proven admin skills with calendar, invoicing, and document management.

Responsibilities

• Schedule executives' calendars and coordinate meetings.
• Process invoices, receipts, and contracts.
• Manage mail, phones, travel arrangements, and documents.
• Maintain departmental databases and documents.
• Support events, reports, and company initiatives.
• Provide back-up to other administrative staff.

Skills

Organizational skills

Time management

Communication skills

Customer service

Attention to detail

Team collaboration

Education

High School Diploma

Tools

Salesforce

Microsoft Outlook

Microsoft Office Suite

Canva

CRM systems

Job description

The-Science-Center in Philadelphia is seeking an Administrative Assistant to provide administrative and project support across departments. The role focuses on scheduling, reporting, and handling Science Center documentation, events, programs, and department initiatives.

You will work closely with executives and staff, manage calendars, prepare expense reports, and ensure operational excellence through reliable, professional service.