Administrative Assistant – Knowledge Resources Support

Jobtailor; Centennial (CO); Hybrid; USD 45,000 - 60,000; Full time

Job summary

Jobtailor in Centennial, CO is seeking an organized Administrative Coordinator to manage training-related tasks for in-person and remote sessions, invitations, RSVP tracking, and attendee communications, ensuring smooth execution of logistics. The role covers event planning, scheduling, vendor coordination, materials preparation, inventory management, and occasional support to senior partners.

Strong MS Office skills and clear communication are essential to keep the training calendar accurate

Qualifications

• Bachelor's degree or equivalent experience in an administrative capacity.
• 1–2 years of experience in the administrative realm.
• Proficiency in Microsoft Office, including Outlook, Word, and Excel.
• Excellent verbal and written communication skills.
• Professional demeanor, behavior, and appearance.
• Detail-oriented, organized, punctual, and able to multitask efficiently.
• Ability to problem solve with little to no oversight.
• Available and open to occasionally work outside standard work hours.
• Must not require visa sponsorship now or in the future in the United States or Canada.

Responsibilities

• Manage administrative tasks for in-person and remote training sessions, including participant invitations, RSVP tracking, and attendee communications
• Plan and execute social events for training workshops and conferences
• Schedule activities and events, oversee catering, arrange attendee transportation, and work with vendors
• Maintain the yearly training calendar and communicate changes to affected groups
• Prepare and print binders, nametags, signage, and other training materials
• Order, track, and organize training-session supplies and inventory
• Prepare training rooms, coordinate seating, ensure technology availability, and clean up after sessions
• Handle domestic and international shipping and material tracking
• Use FAST's internal software to track, update, and manage tasks
• Provide occasional support to the company's Managing Partners
• Work with the administrative support team at headquarters and support the Knowledge Resources Team

Skills

Communication skills

Organizational skills

Multitasking

Problem solving

Professional demeanor

Education

Bachelor's degree or equivalent experience

Tools

Microsoft Office (Outlook, Word, Excel)

Job description

• Manage administrative tasks for in-person and remote training sessions, including participant invitations, RSVP tracking, and attendee communications
• Plan and execute social events for training workshops and conferences
• Schedule activities and events, oversee catering, arrange attendee transportation, and work with vendors
• Maintain the yearly training calendar and communicate changes to affected groups
• Prepare and print binders, nametags, signage, and other training materials
• Order, track, and organize training-session supplies and inventory
• Prepare training rooms, coordinate seating, ensure technology availability, and clean up after sessions
• Handle domestic and international shipping and material tracking
• Use FAST's internal software to track, update, and manage tasks
• Provide occasional support to the company's Managing Partners
• Work with the administrative support team at headquarters and support the Knowledge Resources Team

Requirements

• Bachelor's degree or equivalent experience in an administrative capacity
• 1–2 years of experience in the administrative realm
• Proficiency in Microsoft Office, including Outlook, Word, and Excel
• Excellent verbal and written communication skills
• Professional demeanor, behavior, and appearance
• Detail-oriented, organized, punctual, and able to multitask efficiently
• Ability to problem solve with little to no oversight
• Available and open to occasionally work outside standard work hours
• Must not require visa sponsorship now or in the future in the United States or Canada

Core Competencies

Demonstrates strong organizational and communication skills essential for managing training sessions and events. Proficient in administrative tasks, including scheduling, inventory management, and vendor coordination.