Administrative Assistant

Jobtailor; Nashville (TN); On-site; USD 38,000 - 52,000; Full time

Job summary

Jobtailor in Nashville is seeking an organized Administrative Coordinator to support our teams across the city. You will handle a variety of admin tasks, coordinate meetings, onboarding/offboarding, and training support, acting as the primary point of contact for vendors and payments.

This role requires strong Microsoft Office and Google Suite skills, plus Canva/Concur knowledge as a plus. You will maintain office supplies, assist HR and help with community initiatives and events, contributing

Qualifications

• Experience with Google Suite and Microsoft Office required.
• Proficiency with Canva and Concur is a plus.
• Strong organizational skills and ability to meet deadlines.
• Ability to work autonomously and manage tasks.

Responsibilities

• Perform administrative tasks for teams in Nashville, TN.
• Coordinate meetings, onboarding/offboarding and training support across sites.
• Act as main contact for vendors and payments.
• Maintain contact with agency HR for onboarding/offboarding.
• Order and maintain office supplies and ensure cleanliness of common spaces.
• Provide urgent community communication when needed.
• Coordinate social outings and community service opportunities.

Skills

Strong organizational skills

Excellent written and verbal沟通

Tools

Google Suite

Microsoft Office (Word, Excel, PowerPoint)

Canva

Concur

Job description

Responsibilities

• Perform a variety of administrative tasks and activities for our teams located in Nashville, Tennessee
• Ensure seamless coordination across multiple sites for meetings, onboarding/offboarding, and training support
• Act as the main contact for all vendors and payments
• Maintain contact with agency HR to assist with onboarding and offboarding FASTies
• Order and maintain office supplies, and ensure general cleanliness in common spaces throughout the office
• Provide urgent community communication when needed
• Coordinate and facilitate social outings and community service/volunteer opportunities

Requirements

• Previous experience and proficiency with Google Suite and Microsoft Office products, including Word, Excel, and PowerPoint
• Proficiency with Canva and Concur or other creative and reconciliation programs is a plus
• Strong organizational skills to maintain order and ensure FASTies attend appointments and meet deadlines
• Decision-making skills to work autonomously and manage specific tasks
• Excellent written and verbal communication skills to uphold brand identity and professionalism
• Strong collaboration skills to support personnel, management, and clients
• Ability to multi-task independently
• Ability to handle confidential information responsibly