Administrative Assistant - Knowledge Resources Support

Fast Enterprises, LLC; Northern (KY); On-site; USD 50,000 - 55,000; Full time

Benefits offered by this job

401(k) matching

Health, dental, and vision insurance (

Sabbatical program (FAST Pause)

Paid parental leave

Paid holidays, vacation and sick time

Gift matching program

Team-building activities

Equality and inclusion program

Job summary

Fast Enterprises seeks an Administrative Assistant to support the Knowledge Resources Team in Centennial, CO. The role involves coordinating training sessions, invites, RSVPs, and attendee communications, with some vendor interactions and event planning responsibilities.

You will maintain training calendars, print materials, manage inventory, and prepare rooms and materials for sessions. Occasional after-hours work and occasional travel may be required; in-office only.

Qualifications

• Bachelor's degree or equivalent experience in an administrative capacity.
• 1-2 years of experience in the administrative realm.
• Proficiency in Microsoft Office products, including Outlook, Word, and Excel.
• Excellent verbal and written communication skills.
• Professional demeanor, behavior, and appearance.
• Detail-oriented, organized, punctual, able to multi-task efficiently, and problemsolve with little to no oversight.
• Available and open to occasionally work outside of standard work hours.

Responsibilities

• Manage administrative tasks for both in-person and remote training sessions, such as participant invites, RSVP tracking, and various communications to attendees.
• Plan and execute social events related to the training workshops and conferences including scheduling activities/events, overseeing catering if applicable, organizing transportation for attendees if needed, and working with vendors in an effective and professional manner.
• Maintain the yearly training calendar and communicate changes to affected groups, including the Human Resources department, project sites, attendees, and vendors.
• Prepare and print materials, such as binders, nametags, and signage for training sessions and events.
• Order supplies for training sessions, regularly track inventory, and organize supplies accordingly.
• Prepare training rooms for training sessions. This may include coordinating seating, ensuring that the necessary technology is available to Trainers, and cleaning before sessions and putting away supplies after sessions.
• Handle shipping and tracking of materials both domestically and internationally.
• Use FAST's internal software to track, update, and manage set tasks.
• Provide occasional support to the company's Managing Partners.

Skills

MS Office

Verbal & Written communication

Detail-oriented

Multi-tasking

Professional demeanor

Time management

Office etiquette

Education

Bachelor's degree or equivalent

Tools

Microsoft Office

Job description

Overview

Fast Enterprises is a provider of essential software and services for citizens and government. In 1998, we changed the way government revenue agencies support their business with the introduction of GenTax®. We have expanded beyond Tax and now also perform implementations for Motor Vehicle, Driver License, Unemployment Insurance, and Child Support Engagement agencies.

Your FAST career has a meaningful and lasting social impact. FAST offers a collaborative in-office problem-solving environment.

Qualified candidates will join our team in Centennial, CO and work fully in-office.

Responsibilities

As anAdministrative Assistant for the Knowledge Resources Team, youwill work in conjunction with the administrative support team at headquarters and may provide support to the company's Managing Partners as well.

• Manage administrative tasks for both in-person and remote training sessions, such as participant invites, RSVP tracking, and various communications to attendees.

• Plan and execute social events related to the training workshops and conferences including schedulingactivities/events,overseeingcateringif applicable,organizingtransportationfor attendees if needed,and working with vendors in an effective and professional manner.

• Maintaintheyearly training calendar and communicate changes to affected groups, including the Human Resources department, project sites, attendees, and vendors.

• Prepare and print materials, such as binders, nametags, and signage for training sessions and events.

• Ordersupplies for training sessions,regularlytrackinventory, and organizesuppliesaccordingly.

• Prepare training roomsfor training sessions. This may include coordinating seating, ensuring that the necessary technology is available to Trainers, and cleaningbefore sessions andputaway supplies after sessions.

• Handle shipping and tracking of materials both domestically and internationally.

• Use FAST's internal software to track, update,and managesettasks.

• Provideoccasional supporttothe company's Managing Partners.

Qualifications

• Bachelor's degree or equivalent experience in an administrative capacity.

• 1-2 years of experience in the administrative realm.

• Proficiencyin Microsoft Office products,includingOutlook, Word, and Excel.

• Excellent verbal and written communication skills.

• Professional demeanor, behavior, and appearance.

• Detail-oriented, organized, punctual, able to multi-task efficiently, and problemsolvewith little to no oversight.

• Available and opento occasionallyworkoutside of standard work hours.

FAST Benefits

• Throughout your career, you will be rewarded through our merit-based pay structure, 401(k) matching program, and performance based bonuses.

• Our exceptional benefits package includes coverage for FASTies and their families. Health, dental, and vision insurance are 100% employer-paid, providing the peace of mind of top coverage without financial burden.

• Sabbatical program, known as the FAST Pause. This program provides you with a month of paid leave to pursue your passions and recharge in any way you would like.

• We provide paid parental leave.

• We provide paid holidays, as well as vacation and sick time.

• Our gift matching program matches annual volunteer hours or monetary donations.

• Team-building activities are offered throughout the year.

• Make a difference by driving meaningful and positive change in government agencies.

FAST is an equal opportunity employer.

Voluntary Self-Identification Information is requested for U.S. applicants during the application process.

Salary to be determined by the education, experience, knowledge, skills, abilities, and location of the applicant.

Fast Enterprises is committed to the full inclusion of all qualified individuals. As part of this commitment, Fast Enterprises will ensure that persons with disabilities are provided reasonable accommodations for the hiring process. If reasonable accommodation is needed, please [e-mail].

This position is expected to close on October 13th, though the posting may be extended if the role is not yet filled. Before you submit any documentation with your application, you can redact information that identifies your age, date of birth, or date of attendance at or graduation from an educational institution.

Please note, we cannot consider candidates who will require visa sponsorship now, or in the future in the United States or Canada.

Pay Range

USD $50,000.00 - USD $55,000.00 /Yr.