On-Site Administrative & Training Specialist

Fast Enterprises, LLC; Northern (KY); Hybrid; USD 50,000 - 55,000; Full time

Benefits offered by this job

401(k) matching

Health, dental, and vision insurance (

Sabbatical program (FAST Pause)

Paid parental leave

Paid holidays, vacation and sick time

Gift matching program

Team-building activities

Equality and inclusion program

Job summary

Fast Enterprises seeks an Administrative Assistant to support the Knowledge Resources Team in Centennial, CO. The role involves coordinating training sessions, invites, RSVPs, and attendee communications, with some vendor interactions and event planning responsibilities.

You will maintain training calendars, print materials, manage inventory, and prepare rooms and materials for sessions. Occasional after-hours work and occasional travel may be required; in-office only.

Qualifications

• Bachelor's degree or equivalent experience in an administrative capacity.
• 1-2 years of experience in the administrative realm.
• Proficiency in Microsoft Office products, including Outlook, Word, and Excel.
• Excellent verbal and written communication skills.
• Professional demeanor, behavior, and appearance.
• Detail-oriented, organized, punctual, able to multi-task efficiently, and problemsolve with little to no oversight.
• Available and open to occasionally work outside of standard work hours.

Responsibilities

• Manage administrative tasks for both in-person and remote training sessions, such as participant invites, RSVP tracking, and various communications to attendees.
• Plan and execute social events related to the training workshops and conferences including scheduling activities/events, overseeing catering if applicable, organizing transportation for attendees if needed, and working with vendors in an effective and professional manner.
• Maintain the yearly training calendar and communicate changes to affected groups, including the Human Resources department, project sites, attendees, and vendors.
• Prepare and print materials, such as binders, nametags, and signage for training sessions and events.
• Order supplies for training sessions, regularly track inventory, and organize supplies accordingly.
• Prepare training rooms for training sessions. This may include coordinating seating, ensuring that the necessary technology is available to Trainers, and cleaning before sessions and putting away supplies after sessions.
• Handle shipping and tracking of materials both domestically and internationally.
• Use FAST's internal software to track, update, and manage set tasks.
• Provide occasional support to the company's Managing Partners.

Skills

MS Office

Verbal & Written communication

Detail-oriented

Multi-tasking

Professional demeanor

Time management

Office etiquette

Education

Bachelor's degree or equivalent

Tools

Microsoft Office

Job description

Fast Enterprises seeks an Administrative Assistant to support the Knowledge Resources Team in Centennial, CO. The role involves coordinating training sessions, invites, RSVPs, and attendee communications, with some vendor interactions and event planning responsibilities.

You will maintain training calendars, print materials, manage inventory, and prepare rooms and materials for sessions. Occasional after-hours work and occasional travel may be required; in-office only.