ADMINISTRATIVE ASSISTANT (JR227853)

ViziRecruiter,LLC.; New York (NY); On-site; USD 49,600 - 62,000; Full time

Job summary

A healthcare organization in Bronx, New York, is seeking an experienced administrative professional to support its Cardiology department. The successful candidate will perform advanced secretarial tasks, manage calendars, and prepare reports. Strong communication skills and proficiency in Microsoft Office are essential. This position offers a competitive salary range of $49,600.00-$62,000.00 and a typical work schedule of Monday to Friday. Join us to make a difference in the communities we serve.

Qualifications

• Strong organizational and multitasking abilities.
• Excellent written and verbal communication skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Ability to manage sensitive information with discretion.
• Familiarity with purchasing systems and scheduling tools.

Responsibilities

• Perform advanced secretarial and administrative tasks.
• Coordinate calendars and schedule meetings.
• Manage purchasing and inventory of office supplies.
• Oversee observership and rotator programs.
• Support donor-related projects and track contributions.
• Liaise with departments to facilitate initiatives.
• Prepare presentations and assist with grant documentation.
• Handle travel and expense reporting for leadership.

Skills

Organizational abilities

Multitasking abilities

Written communication skills

Verbal communication skills

Proficiency in Microsoft Office Suite

Job description

Introduction

To heal, to teach, to discover and to advance the health of the communities we serve.

To learn more about the “Montefiore Difference” – who we are at Montefiore and all that we have to offer our associates, please click here.

Overview

• City/State: Bronx, New York
• Grant Funded: Yes
• Department: Card - Heart Failure Faculty Practice
• Work Shift: Day
• Work Days: MON-FRI
• Scheduled Hours: 8:30 AM-5 PM
• Scheduled Daily Hours: 7.5 HOURS
• Pay Range: $49,600.00-$62,000.00

Responsibilities

• Perform advanced secretarial and administrative tasks, including drafting correspondence, preparing reports, and managing confidential information.
• Coordinate calendars, schedule meetings, and organize research-related programs and events.
• Manage purchasing and inventory of office and research supplies.
• Maintain and oversee observership and rotator programs, ensuring compliance with institutional guidelines.
• Support donor-related projects, including tracking contributions and preparing acknowledgment materials.
• Liaise with internal departments and external partners to facilitate research and clinical initiatives.
• Prepare presentations, maintain databases, and assist with grant-related documentation as needed.
• Handle travel arrangements and expense reporting for leadership.

Requirements

• Strong organizational and multitasking abilities.
• Excellent written and verbal communication skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Ability to manage sensitive information with discretion.
• Familiarity with purchasing systems and scheduling tools.