Office Administraton

United Utility Services; Clearwater (FL); On-site; USD 45,000 - 55,000; Full time

Benefits offered by this job

Medical, dental, and vision insurance

HSA/FSA options

401(k) with company match

Paid time off

Company-paid holidays

Disability insurance

Job summary

United Utility Services is seeking an Office Administrator to support daily administrative operations, onboarding, vendor coordination, expense reporting, and records management at our Clearwater, FL location. The role involves coordinating internal workflows, maintaining documentation, and assisting with HR‑related tasks to keep operations efficient.

The position requires strong organizational skills, 2–4 years in admin support, and proficiency with MS Office.

Qualifications

• Minimum of 2-4 years' experience in an administrative support role.
• Proficiency with Microsoft Office applications and basic accounting/expense reporting.
• Ability to manage multiple tasks and deadlines in a fast-paced environment.

Responsibilities

• Maintain day-to-day office operations and ensure administrative processes run smoothly.
• Coordinate onboarding, vendor communications, and expense processing.
• Manage office supplies, vendor accounts, and inventory control.

Skills

Strong organizational skills

Time management

MS Office proficiency

Communication skills

Education

High school diploma or GED

Tools

MS Office (Excel, Word, Outlook)

Back Office software

Job description

About Us

Welcome to United Utility Services, a dynamic player in the electric utility industry. As a trailblazer, we provide comprehensive and innovative offerings that bolster power infrastructure investments across the U.S. We proudly serve as the parent company to industry-leading utility service contractors specializing in transmission, substation, distribution, and grid hardening projects. Our Core Values are clear and simple: Safety, Quality, Integrity, and Professionalism. At United Utility Services, we craft power delivery solutions – built safe, engineered smart, and driven by what customers demand – fueling communities with reliable energy. We are the best‑in‑class, trusted partner delivering customer‑centric Power Delivery Construction and Engineering solutions.

Date Posted: 11/2/2026Minimum Date Posted: 11/10/2026

Final compensation will be determined based on experience, qualifications, and overall fit for the role.

Benefits

• medical, dental, and vision insurance
• Health Savings Account (HSA) and Flexible Spending Account (FSA) options where applicable
• 401(k) with company match
• paid time off
• company‑paid holidays
• short and long‑term disability

About The Role

The Office Administrator is responsible for supporting the daily administrative operations of the organization by coordinating office functions, assisting with financial and HR‑related processes, and ensuring efficient office management. This role supports internal teams by managing documentation, vendor coordination, expense reporting, onboarding logistics, and general administrative tasks while maintaining organized records and supporting operational workflows.

About Us

Welcome to United Utility Services, a dynamic player in the electric utility industry. As a trailblazer, we provide comprehensive and innovative offerings that bolster power infrastructure investments across the U.S. We proudly serve as the parent company to industry‑leading utility service contractors specializing in transmission, substation, distribution, and grid hardening projects. Our Core Values are clear and simple: Safety, Quality, Integrity, and Professionalism. At United Utility Services, we craft power delivery solutions – built safe, engineered smart, and driven by what customers demand – fueling communities with reliable energy. We are the best‑in‑class, trusted partner delivering customer‑centric Power Delivery Construction and Engineering solutions.

Date Posted: 11/2/2026Minimum Date Posted: 11/10/2026

The salary range for this position is $50,000.00 annually

Final compensation will be determined based on experience, qualifications, and overall fit for the role.

Location: Clearwater, FL

Benefits

• medical, dental, and vision insurance
• Health Savings Account (HSA) and Flexible Spending Account (FSA) options where applicable
• 401(k) with company match
• paid time off
• company‑paid holidays
• short and long‑term disability

About The Role

The Office Administrator is responsible for supporting the daily administrative operations of the organization by coordinating office functions, assisting with financial and HR‑related processes, and ensuring efficient office management. This role supports internal teams by managing documentation, vendor coordination, expense reporting, onboarding logistics, and general administrative tasks while maintaining organized records and supporting operational workflows.

Key Responsibilities

Administrative Operations

• Maintain efficient day‑to‑day office operations and ensure administrative processes run smoothly.
• Serve as a central point of contact for internal administrative support and office‑related inquiries.
• Maintain organized digital and physical filing systems for office documentation and records.
• Coordinate administrative tasks and provide operational support as required by management.
• Perform additional administrative duties and special projects as assigned by leadership.

HR & Employee Support

• Process COS terminations after proper approval and ensure records are updated accordingly.
• Coordinate and support new hire onboarding and orientation, including preparing documentation, scheduling sessions, and assisting with onboarding logistics.
• Maintain employee administrative records and ensure documentation is complete and accurate.
• Assist management with employee administrative requests and internal documentation needs.

Office & Vendor Management

• Create and manage uniform accounts for employees and coordinate ordering or account updates as needed.
• Coordinate with vendors and service providers to support office operations.
• Order and maintain inventory of office supplies and equipment, ensuring adequate stock levels.
• Assist with vendor communications, administrative purchasing, and supply management.

Documentation & Administrative Support

• Maintain administrative records and internal documentation to ensure information accuracy and accessibility.
• Assist with preparing reports, spreadsheets, and documentation for leadership or internal departments.
• Coordinate administrative logistics such as scheduling meetings, distributing communications, and supporting internal workflows.
• Assist in implementing and maintaining office procedures to improve administrative efficiency.

Key Qualifications

• Highschool diploma or GED.
• Minimum of 2-4 years' experience in an administrative support role.
• Strong organizational and administrative management skills.
• Ability to manage multiple administrative tasks and deadlines simultaneously.
• Attention to detail and accuracy in documentation and expense processing.
• Strong communication and interpersonal skills to coordinate with employees, vendors, and management.
• Proficiency in Microsoft Office applications (Excel, Word, Outlook) and administrative software systems.
• Ability to maintain confidentiality with employee and company information.
• Strong problem‑solving skills and ability to work independently in a fast‑paced environment.

Route Sheet Management and Crew Coordination

• Prepare, review, and distribute route sheets for the required Duke Energy zones.
• Follow up with foremen to ensure work orders are added to crew pages and entered correctly on route sheets.
• Create crew pages for newly assigned foremen.
• Run the second portion of the route sheet report and submit to Duke Energy.
• Review route sheet work orders and update progress statuses in Back Office and Maximo.

Work Order Management and Status Tracking

• Monitor and update work order statuses in Back Office and Maximo throughout the job lifecycle.
• Update work orders in Maximo to (INPROG) in Maximo when work begins (Back Office = In Construction).
• Update work orders to (CONCOMP) in Maximo when completed job packets are returned (Back Office = Field Complete).
• Update work orders to (COMP) in Maximo once jobs have been approved for payment via Duke Energy’s weekly 276 report.
• Update work order to Paid in Back Office when Duke’s 276 report and Maximo confirm its been paid.
• Coordinate with GFs on project updates for bi‑weekly Duke Energy calls and ensure corresponding updates are reflected in both Maximo and Back Office.
• Maintain accurate work order records and track job progress through completion and approval.

New Work Processing and Job Setup

• Prepare new job packets containing job prints, permits, and job cards.
• Create new work orders in Back Office.
• Establish and organize project folders in SharePoint.
• Create DFR records for new work.
• Validate work order job cards and construction prints are up to date for crew prior to starting construction (sometimes weeks/months between receiving work order and scheduled start date).
• Coordinate with Duke Energy schedulers to ensure newly created tasks are scheduled and assigned to United Utility after the UU engineer creates them with work orders already in‑flight.

DFR Reporting and Quality Control

• Refresh the DFR report daily to maintain current project information.
• Troubleshoot DFR reporting issues and assist with resolving discrepancies.
• Upload job photographs into Maximo for quality audits.
• Complete quality audits in Maximo to support job documentation, compliance, and approval requirements.

Application Deadline

This posting will remain open for a minimum of five (5) calendar days. The Company reserves the right to extend or close the posting based on business needs and applicable policy requirements.

Important Information

Applicants may be asked:

“Are you currently employed by the Company?”

For standard external opportunities, this question is used for applicant classification, reporting, and workforce analytics purposes only.

Accessibility: If you need an accommodation as part of the employment process, please contact

Email: [e-mail]

Equal Opportunity Employer, including disabled and veterans.