Administrative Assistant - Internal Only

Burke; Lufkin (TX); On-site; USD 22,000 - 24,000; Full time

Job summary

Burke's Central Administration in Lufkin, TX seeks an Administrative Assistant to join the Human Resources team. You will be the first point of contact for employees and visitors, handling phones, mail, and daily office tasks while upholding confidentiality.

The role covers supporting HR activities, coordinating meetings, maintaining supplies, processing payments, and assisting with background checks. A friendly, dependable, and organized mindset is essential for on-site attendance during

Qualifications

• High school diploma or equivalent.
• At least two years of clerical or receptionist experience.
• Valid Texas driver’s license.
• Good communication and customer service skills.
• Basic computer skills and ability to operate standard office equipment.
• Ability to maintain confidentiality.
• Strong organizational skills with attention to detail.
• Regular, dependable attendance and punctuality.

Responsibilities

• Greet employees and visitors and direct them to the appropriate person or department.
• Answer phones, transfer calls, and take messages.
• Keep the reception area and shared office spaces neat and organized.
• Process incoming and outgoing mail and distribute interoffice correspondence.
• Maintain office supplies, including inventorying and ordering employee drug testing kits and submitting related billing.
• Assist Human Resources with employment and wage verifications, exit interviews, employee evaluations, recognition correspondence, and scanning personnel files for employees who have separated from employment.
• Assist with employee identification badges and building access.
• Prepare letters, reports, and other administrative documents.
• Receive, record, and submit incoming checks, money orders, and cash.
• Coordinate meeting room reservations, training registrations, and conference arrangements, including collecting applicable fees.
• Assist with background checks and state inquiry reporting.
• Perform other related office duties as assigned.

Skills

Communication skills

Customer service

Confidentiality

Organizational skills

Attendance & punctuality

Attention to detail

Education

High school diploma or equivalent

Tools

Multi-line phone system

Job description

Administrative Assistant - Internal Only

Location: Central Administration | Human Resources | Lufkin, TX
Position Number: 24
Compensation: $16.00-$17.50 per hour, based on qualifications and experience.
Work Schedule: Monday-Friday, 8:00 a.m.-5:00 p.m. | On-site

About the Role

Burke is looking for a friendly, dependable, and organized Administrative Assistant to join our Human Resources Department at Central Administration in Lufkin.

As the first-person employees and visitors see when entering our building, you'll play an important role in making everyone feel welcome. Along with supporting our Human Resources team, you'll handle a variety of administrative responsibilities, including answering phones, processing incoming and outgoing mail, maintaining office supplies, coordinating meeting rooms, preparing correspondence, receiving and recording incoming payments, and helping with other daily office needs.

We're looking for someone who enjoys working with people, has a positive attitude, pays attention to detail, and understands the importance of confidentiality. Since this position provides front-desk coverage during regular business hours, dependable attendance and punctuality are essential.

What You'll Do

• Greet employees and visitors and direct them to the appropriate person or department.
• Answer incoming calls, transfer calls, and take messages.
• Keep the reception area and shared office spaces neat and organized.
• Process incoming and outgoing mail and distribute interoffice correspondence.
• Maintain office supplies, including inventorying and ordering employee drug testing kits and submitting related billing.
• Assist Human Resources with employment and wage verifications, exit interviews, employee evaluations, recognition correspondence, and scanning personnel files for employees who have separated from employment.
• Assist with employee identification badges and building access.
• Prepare letters, reports, and other administrative documents.
• Receive, record, and submit incoming checks, money orders, and cash.
• Coordinate meeting room reservations, training registrations, and conference arrangements, including collecting applicable fees.
• Assist with background checks and state inquiry reporting.
• Perform other related office duties as assigned.

Qualifications

Required

• High school diploma or equivalent.
• At least two (2) years of clerical and/or receptionist experience.
• Valid Texas driver's license.
• Good communication and customer service skills.
• Basic computer skills and the ability to operate standard office equipment.
• Ability to maintain confidentiality when handling employee and organizational information.
• Strong organizational skills, attention to detail, and the ability to manage multiple responsibilities accurately and efficiently.
• Regular, dependable attendance and punctuality are essential, as this position requires daily on-site coverage. Attendance and punctuality records will be reviewed as part of the internal selection process, consistent with applicable policies and laws.

Preferred

• Previous experience working in a Human Resources department.
• Experience using multi-line phone systems and managing a busy front desk.

Physical Requirements

This position requires prolonged sitting, sufficient vision and hand coordination for computer work, and the ability to prepare mail and supplies for shipment and distribute incoming mail to designated mailboxes. Must be able to lift and carry up to 25 pounds.

Equal Opportunity Employer

Burke is an Equal Opportunity Employer. Employment decisions are made without regard to race, color, religion, sex, national origin, age, disability, genetic information, veteran status, or any other status protected by applicable law.