Administrative Assistant Intermediate

New Mexico State University; New Mexico; On-site; USD 49,594,000 - 53,038,000; Full time

Job summary

New Mexico State University in Las Cruces seeks an Administrative Assistant Intermediate to support facilities operations. You will compose and edit communications, manage scheduling, requisitions, and data, and coordinate meetings and events for the department.

The role requires a High School diploma with 3 years of relevant experience or an Associate's degree with 1 year. Standard work schedule is Monday–Friday, 8–5; full-time, non-exempt; AFSCME bargaining unit. Salary: $17.85/hour.

Qualifications

• High School diploma plus 3 years of relevant experience or an Associate's degree plus 1 year of relevant experience.

Responsibilities

• Compose and edit communications.
• Schedule, forecast and submit requisitions.
• Schedule and coordinate meetings, events, interviews, and appointments.
• Coordinate and perform support, reconcile and maintain digital data.

Skills

Communication

Scheduling

Data management

Requisitions

Event coordination

Education

High School diploma + 3 years relevant experience or an Associate's Degree + 1 year relevant experience

Job description

Department Contact:Jose Loera, 575-646-5013, [e-mail]

Internal or External Search:External - Open to all applicants

Advertising Summary:Join our team! Provide administrative support through communication, scheduling, requisitions, data management, reporting, and reconciliations. Coordinate meetings and events while serving as a liaison and supporting daily operations.

Position Details

PositionTitle: Administrative Assistant Intermediate

College/Division: Facilities and Services

Department: 500764-FS PROJECT DESIGN

Location: Las Cruces

Offsite Location (if applicable):

Target Hourly/Salary Rate: $17.85

Appointment Full-time Equivalency: 1.0

FLSA Status:Non-Exempt

Bargaining Unit Announcement: This is a bargaining unit position with American Federation of State, County & Municipal Employees (AFSCME).

Contingent Upon Funding:Not Applicable

Standard Work Schedule:Standard (M-F, 8-5)

If Not a Standard Work Schedule:

Job Duties and Responsibilities: Compose and edit communications, Schedule, analyze, forecast and submit requisitions, Schedule and coordinate meetings, events, interviews, and appointments, Coordinate and perform support, Reconcile, establish and maintain digital data; EXAMPLE:
Operates personal computer to compose and edit correspondence and/or memoranda from dictation, verbal direction, or from knowledge of established department/division policies; may prepare, transcribe, compose, type, edit, and distribute agendas and/or minutes of meetings. Prepares or assists with the preparation of scheduled and/or ad hoc statistical and narrative reports; performs basic information gathering and analysis and/or forecasting, as specifically directed; Requisitions supplies, printing, maintenance, and other services. Schedules and coordinates meetings, events, interviews, and appointments, for supervisors, which may include coordinating travel and lodging arrangements. Coordinates and performs a range of staff and/or operational support activities for the unit; serves as a liaison with other departments and operating units in the resolution of day-to-day administrative and operational problems. Reconciliations; Establishes, maintains, and updates files, databases, records, and/or other documents; develops and maintains data, and performs routine analyses and calculations in the processing of data for recurring internal reports; Sorts, screens, reviews, and distributes incoming and outgoing mail; composes, prepares, or ensures timely responses to routine written inquiries; Performs miscellaneous job-related duties as assigned.

Qualifications

Required Education and Experience:
High School diploma + 3 years of relevant experience or an Associate's
Degree + 1 year of relevant experience.

Equivalent Qualifications:

Preferred Qualifications:

Special Certification/Licensure:

Working Conditions and Physical Effort

Environment: Work is normally performed in a typical interior/office work environment.

Physical Effort: No or very limited physical effort required.

Lifting Requirements: Requires handling of average-weight objects up to 10 pounds or some standing or walking.

Risk: No or very limited exposure to physical risk.