Administrative Assistant Associate

NMSU; Las Cruces (NM); Hybrid; USD 19,000 - 26,000; Full time

Job summary

New Mexico State University (NMSU) is seeking an Administrative Assistant Associate in Las Cruces, NM. The role supports Facilities & Services by coordinating front desk activities, processing AiM work orders, and handling access requests with accuracy and courtesy.

The successful candidate will have a high school diploma with 1+ years of relevant experience, with preferred experience in customer service and work order systems. This full-time position operates M-F, 8-5.

Qualifications

• High School diploma + 1 year of relevant experience, or higher degree.
• Preferred: customer service experience and work order system experience.

Responsibilities

• Performs all aspects of Facilities & Services front desk reception area.
• Processes and coordinates all AiM Work Orders.
• Processes all electronic and key access requests.
• Provides reception for all visitors at the Facilities & Services Administrative office.
• Under direct supervision, performs a range of accounting functions including requisitions and invoices.
• Prepares recurring accounting reports, summaries, financial statements, and reconciliations.

Skills

Front desk receptionist

Customer service

Work Orders

Education

High School diploma

1+ years experience

Tools

AiM Work Orders

Access requests

Job description

Department Contact:Susanne Berger, 575-646-2101, [e-mail]

Internal or External Search:External - Open to all applicants

Advertising Summary:Join our team! Serve as the first point of contact for Facilities & Services, providing exceptional customer service, coordinating work orders, and processing access requests.

Position Details

PositionTitle: Administrative Assistant Associate

College/Division: Facilities and Services

Department: 500450-FS ACCOUNTING

Location: Las Cruces

Offsite Location (if applicable):

Target Hourly/Salary Rate: $16.83

Appointment Full-time Equivalency: 1.0

FLSA Status:Non-Exempt

Bargaining Unit Announcement: This is a bargaining unit position with American Federation of State, County & Municipal Employees (AFSCME).

Contingent Upon Funding:Not Applicable

Standard Work Schedule:Standard (M-F, 8-5)

If Not a Standard Work Schedule:

Job Duties and Responsibilities: Performs all aspects of Facilities & Services front desk reception area. Processes and coordinates all AiM Work Orders. Processes all Electronic and Key access requests. Provides reception for all visitors at the Facilities & Services Administrative office. Under direct supervision, performs a range of accounting functions. Includes preparation of requisitions, invoices, JV's, etc. Reconciliation of general internal service unit accounts and analysis of data to verify internal consistency and completeness. Prepares a variety of recurring accounting related reports, summaries, financial statements, statistical reports and reconciliations.

Qualifications

Required Education and Experience:
High School diploma + 1 years of relevant experience, or higher degree.

Equivalent Qualifications:

Preferred Qualifications:
Customer service experience, work order system experience.

Special Certification/Licensure:

Working Conditions and Physical Effort

Environment:Work is normally performed in a typical interior/office work environment.

Physical Effort:No or very limited physical effort required.

Lifting Requirements:Requires handling of average-weight objects up to 10 pounds or some standing or walking.

Risk:No or very limited exposure to physical risk.