Administrative Assistant & Inside Sales Support

Instrument Calibration Solutions, LLC; Aliquippa (Beaver County); On-site; USD 28,000 - 34,000; Full time

Benefits offered by this job

Health benefits

Paid vacation

401k retirement plan

Job summary

Instrument Calibration Solutions, LLC is seeking an Administrative Assistant / Inside Sales to keep calibration operations organized and running smoothly. You will manage calendars, prepare quotes, and support the sales team with paperwork and communication.

The role emphasizes accuracy, adaptability, and clear communication, with opportunities to grow alongside the company’s expanding services in the calibration industry. This is a hands-on, detail-oriented position requiring teamwork.

Qualifications

• Proven experience in administrative, office support, or customer service roles.
• Excellent written and verbal communication.
• Strong interpersonal skills with ability to build rapport with customers and colleagues.
• Proficiency in Google, MS Office Suite and CRM software tailored to the calibration industry.
• Bachelor's degree in science, business administration, or a related field is a plus.

Responsibilities

• Manage calendars, meetings, and travel for technicians and sales reps.
• Prepare certificates, reports, and calibration documentation.
• Organize filing systems for calibration records.
• Handle inquiries related to calibration services via email, phone, or chat.
• Provide administrative assistance during meetings and documentation.
• Prepare customer quotes, quotes, proposals, and purchase orders.
• Maintain CRM records and process orders.

Skills

Administrative support

Customer service

Organization

Communication skills

Team collaboration

Education

Bachelor's degree (preferred)

Tools

CRM software

Google Workspace

MS Office

Excel

Job description

Instrument Calibration Solutions, LLC is seeking an Administrative Assistant / Inside Sales to keep calibration operations organized and running smoothly. You will manage calendars, prepare quotes, and support the sales team with paperwork and communication.

The role emphasizes accuracy, adaptability, and clear communication, with opportunities to grow alongside the company’s expanding services in the calibration industry. This is a hands-on, detail-oriented position requiring teamwork.