Calibration Admin Specialist – Data, Scheduling & Invoices

U.S. Forensic; West Goshen Township (PA); On-site; USD 32,000 - 48,000; Full time

Benefits offered by this job

401K + company match

Medical insurance

Dental insurance

Vision insurance

Short term disability

Long term disability

Life insurance

Bonus program

Tuition reimbursement

Paid holidays

Paid time off

Job summary

Instrumentation Technical Services Inc in West Chester, PA is seeking an Administrative Assistant for the Calibration Department to support data entry, invoicing, and client coordination in a full-time role.

Responsibilities include processing lab reports, printing and scanning certificates, handling vendor invoices, and assisting with quotes and correspondence. Strong organizational skills and MS Office proficiency required; ITAR considerations apply.

Qualifications

• 3 to 5 years’ administrative experience.
• Proficient in Microsoft Word & Excel.
• High level of attention to detail.
• Ability to manage multiple tasks in a fast-paced environment.

Responsibilities

• Data entry into computer databases from Lab Travelers and Field Service Reports.
• Print/scan calibration certificates, shippers and invoice reports.
• Scanning and/or mailing customer invoices.
• Receiving vendor invoices and matching purchase orders and packing slips.
• Outsourcing equipment to Vendors and accounts payable/receivable data entry.
• Assist with quotes, correspondence and other documents; communicate with clients daily.
• Onsite scheduling; review files and invoicing customers per PO requirements.

Skills

Administrative support

Microsoft Office

Data entry

Typing

Attention to detail

Education

High School Diploma or equivalent

Bachelor’s degree preferred

Tools

Microsoft Word

Microsoft Excel

Job description

Instrumentation Technical Services Inc in West Chester, PA is seeking an Administrative Assistant for the Calibration Department to support data entry, invoicing, and client coordination in a full-time role.

Responsibilities include processing lab reports, printing and scanning certificates, handling vendor invoices, and assisting with quotes and correspondence. Strong organizational skills and MS Office proficiency required; ITAR considerations apply.