Calibration Administrative Specialist

Applied Technical Services, Inc.; Chester (Delaware County); On-site; USD 38,000 - 48,000; Full time

Benefits offered by this job

401K + company match

Medical, dental, vision

Short term & long term disability

Company paid life insurance

Quarterly bonus opportunity

Tuition reimbursement

Paid holidays

Paid time off / vacation

Job summary

Instrumentation Technical Services (ITS), a West Chester-based calibration services provider, seeks an Administrative Assistant for the Calibration Department. The role covers data entry, invoicing, document management, scheduling, and vendor coordination in a fast-paced setting.

Candidates should have 3–5 years’ admin experience, Microsoft Office proficiency, strong attention to detail, and the ability to handle routine tasks with accuracy.

Qualifications

• 3 to 5 years’ administrative experience; or shipping/receiving experience desired.
• Proficient in Microsoft Office -Word & Excel; Data Entry Knowledge; Typing Skills
• High level of attention to detail on paperwork and equipment.
• Ability to focus on routine tasks in a busy fast-paced environment.
• Willingness to work occasional overtime.

Responsibilities

• Data entry into computer database from Lab Travelers and Field Service Reports.
• Print/ scan calibration certificates, shippers and invoice reports.
• Scanning and/or mailing customer invoices.
• Receiving vendor invoices and matching purchase order and packing slips.
• Outsourcing equipment to Vendors.
• Accounts payable/ receivable data entry, posting and processing vendor invoices for payment.
• Scan file folders, renaming and storing to appropriate software databases.
• Filing as needed.
• Maintain computer software recall databases.
• Preparing quotes and correspondence and other documents.
• Able to communicate with clients daily, Project coordinator for a couple of our large customers.
• Onsite scheduling
• Reviewing files and invoicing customers according to their purchase order requirements.
• Shipping and receiving equipment in and out of the office as needed.
• Assist with other administrative duties as needed.
• Assist customer with status of equipment information.

Skills

Administrative experience

MS Office

Data entry

Typing skills

Attention to detail

Communication

Education

High School Diploma or equivalent

Bachelor’s degree preferred

Tools

Microsoft Office (Word & Excel)

Job description

Instrumentation Technical Services (ITS), a West Chester-based calibration services provider, seeks an Administrative Assistant for the Calibration Department. The role covers data entry, invoicing, document management, scheduling, and vendor coordination in a fast-paced setting.

Candidates should have 3–5 years’ admin experience, Microsoft Office proficiency, strong attention to detail, and the ability to handle routine tasks with accuracy.