Administrative Assistant II, Per Diem - Westwood Main OR

Davita Inc.; Los Angeles (CA); On-site; USD 40,000 - 56,000; Full time

Job summary

A leading organization is seeking an Administrative Assistant II to support scheduling and front desk operations. The role requires strong office skills, including typing, organization, and the ability to maintain confidentiality. Candidates should be adept at managing communications effectively and contributing to an organized work environment.

Qualifications

• Ability to operate an IBM PC system.
• Typing speed of 60-70 wpm.
• Familiarity with medical terminology.

Responsibilities

• Responsible for scheduling and front desk communications.
• Maintains an efficient office environment.
• Provides secretarial assistance to administrative staff.

Skills

Windows program

Excel

Editing correspondence

Clear speaking

Confidentiality

Typing skills

Medical terminology

Prioritization

Professionalism

Interpersonal skills

Job description

Description

The Administrative Assistant II is responsible for all aspects of scheduling, front desk communications, and secretarial assistance to administrative staff. He/she is responsible for providing and maintaining an organized, smooth-functioning, and efficient office environment to ensure maximum services. He/she participates in setting, implementing, communicating, and maintaining standards of performance in each area.

Qualifications

1. Possesses working knowledge and ability to operate an IBM PC system, utilizing Windows program, and Excel.

2. Skill in editing correspondence for correct grammar, spelling, and punctuation.

3. Skill in speaking clearly and distinctly using appropriate vocabulary and grammar.

4. Skill in confidentially establishing and maintaining subject files.

5. Typing skills for preparing business correspondence with speed (60-70 wpm) and accuracy.

6. Knowledge of standard business letter and table format.

7. Knowledge of standard business letter and table format.

8. Working knowledge of medical terminology.

9. Ability to establish and maintain cooperative working relationships with other employees.

10. Skill in setting priorities that accurately reflect importance of job responsibility.

11. Knowledge of and adherence to UCLA Medical Center and Department policies and procedures.

12. Knowledge of and adherence to organizational structure.

13. Ability to accept shift changes based on the needs of the Department.

14. Ability to respond to emergency calls; i.e., in case of a disaster.

15. Ability to operate a computer terminal, intra-communication system, and photocopier machine.

16. Ability to lift and carry boxes or packages up to 30 lb.

17. Ability to spend about 85% of the time sitting or walking, stooping, reaching up and down, handling objects, papers, equipment carefully and safely.

18. Ability to recognize when assistance/guidance is needed.

19. Functions within the scope of responsibility.

20. Ability to maintain professionalism in regards to personal presentation, behaviors, and communications.

21. Maintains patient privacy and confidentiality.

22. Knowledge of patient and family needs based on the patients' developmental and chronological age.

23. Ability to speak, write, and comprehend English.

24. Skill in appropriately, professionally, and courteously interacting with scheduling coordinators, secretaries, surgeons, residents, health team members, and patient families.

25. Skill in organizing material and information in a systematic manner to maximize efficiency and minimize duplication of effort.

26. Maintains professionalism and tactfulness in applying scheduling protocols; must be flexible in adapting to new protocols.

27. Ability to work in an environment with frequent interruptions and distractions.