Administrative Assistant — In-Office Growth (Employee-Owned)

AE2S (Advanced Engineering and Environmental Services, LLC); Maple Grove (MN); On-site; USD 44,000 - 54,000; Full time

Job summary

AE2S in Maple Grove, MN is seeking an Administrative Assistant to provide clerical support to staff and manage day-to-day office tasks. This in-office role requires strong communication, organization, and familiarity with office procedures.

Responsibilities include answering phones, greeting visitors, coordinating calendars, data entry in Deltek Vantagepoint, document preparation, and supporting project teams.

Qualifications

• 2+ years previous work experience in an office environment.
• Excellent communication and organization skills.
• Computer literacy with proficiency with Microsoft Office software.
• Valid driver’s license.
• Pre-employment onboarding requirements including background check, drug screen, and motor vehicle records search.

Responsibilities

• Assist in running a busy office and support professional staff with tasks.
• Answer phones, greet guests, copy, scan, type, take minutes, data entry, research, errands, and general office maintenance.
• Sort and distribute mail; deliver to post office or carriers as needed.
• Maintain calendars and coordinate meeting rooms; provide meeting materials and refreshments.
• Maintain client/project filing systems; update databases and employee records.
• Proofread and assemble project documents, drawings, manuals, and cost estimates.
• Plan and host office events (monthly celebrations, holidays, summer picnic).
• Coordinate fleet vehicle usage and maintenance; track monthly usage logs.

Skills

Communication

Organization

MS Office

Driver's license

Education

Associate degree in admin/business

Tools

Deltek Vantagepoint

Job description

AE2S in Maple Grove, MN is seeking an Administrative Assistant to provide clerical support to staff and manage day-to-day office tasks. This in-office role requires strong communication, organization, and familiarity with office procedures.

Responsibilities include answering phones, greeting visitors, coordinating calendars, data entry in Deltek Vantagepoint, document preparation, and supporting project teams.