Engineering Office Assistant – Growth & Team Culture

Advanced Engineering and Environmental Services, Inc.; Maple Grove (MN); On-site; USD 44,000 - 54,000; Full time

Benefits offered by this job

Employee ownership

Growth opportunities

Fun, collaborative culture

Job summary

Advanced Engineering and Environmental Services, Inc. (AE2S) is seeking an in-office Administrative Assistant in Maple Grove, MN to support professional staff and manage clerical tasks. This role focuses on efficiency, organization, and reliable communication across project teams.

Candidates should have 2+ years in an office setting, proficiency with MS Office, and a valid driver’s license. Deltek Vantagepoint experience is a plus.

Qualifications

• 2+ years of experience in an office environment.
• Excellent communication and organization skills.
• Proficiency with Microsoft Office software.
• Valid driver’s license.
• Able to complete pre-employment onboarding including background checks and drug screen where required.

Responsibilities

• Assist in running a busy office and support staff with tasks.
• Provide general administrative assistance including phones, greeting guests, data entry, and minutes.
• Distribute mail and manage deliveries to post offices as needed.
• Coordinate calendars, meeting rooms, and prepare materials.
• Maintain client and project filing systems.
• Enter/update information in Deltek Vantagepoint.
• Assist with proofreading and assembling project documents.
• Plan and host office events and celebrations.
• Schedule fleet vehicle usage and maintenance.
• Maintain monthly usage logs for office costs.
• Prepare for new employees and office setup.
• Order office supplies and equipment.
• Other tasks specific to office operations.

Skills

Communication

Organization

MS Office

Driver's license

Pre-employment checks

Education

Associate degree in administrative assistant/business

Tools

Deltek Vantagepoint

Job description

Advanced Engineering and Environmental Services, Inc. (AE2S) is seeking an in-office Administrative Assistant in Maple Grove, MN to support professional staff and manage clerical tasks. This role focuses on efficiency, organization, and reliable communication across project teams.

Candidates should have 2+ years in an office setting, proficiency with MS Office, and a valid driver’s license. Deltek Vantagepoint experience is a plus.