Administrative Assistant (In Office)

Zone Distribution Inc.; Spring (TX); On-site; USD 36,000 - 52,000; Full time

Job summary

Paylocity is seeking an Administrative Assistant to provide high-level administrative support and help ensure smooth office operations. You will handle a wide range of clerical tasks, support managers and staff, and assist with daily office needs to keep operations running efficiently.

Key duties include managing communications, coordinating meetings and travel, organizing files, and preparing reports as needed. Strong MS Office skills and attention to detail are essential.

Qualifications

• High school diploma or equivalent; higher degree preferred.
• Proven experience as an administrative assistant or related role.
• Proficiency in MS Office Suite (Word, Excel, Outlook, PowerPoint).
• Strong written and verbal communication; highly organized.

Responsibilities

• Manage office communications, including calls, emails, and correspondence.
• Schedule and coordinate meetings, appointments, and travel arrangements.
• Maintain and organize files, databases, and records (electronic and physical).
• Prepare reports, presentations, and correspondence as needed.
• Order office supplies and manage inventory.
• Assist in regular reports and provide general office support.
• Support visitors and clients and coordinate interdepartmental info flow.
• Handle confidential information with discretion.
• Perform other related duties as assigned.

Skills

Administrative support

Office communications

Time management

Written/verbal communication

Education

High school diploma

Associate/Bachelor preferred

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

PowerPoint

Job description

Description

The Administrative Assistant provides high-level administrative support to ensure efficient operation of the office. This role involves handling a wide range of administrative and clerical tasks, supporting managers and employees, and assisting in daily office needs to ensure the smooth running of the organization.

Key Responsibilities:

• Manage office communications, including answering phones, responding to emails, and handling correspondence.
• Schedule and coordinate meetings, appointments, and travel arrangements.
• Maintain and organize files, databases, and records (electronic and physical).
• Prepare reports, presentations, and correspondence as needed.
• Order office supplies and manage inventory.
• Assist in the preparation of regularly scheduled reports.
• Provide general support to visitors and clients.
• Coordinate with other departments to ensure timely and accurate flow of information.
• Handle sensitive information in a confidential manner.
• Perform other related duties as assigned.

Requirements

• High school diploma or equivalent (Associate’s or Bachelor’s degree preferred).
• Proven experience as an administrative assistant or in a related role.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
• Strong written and verbal communication skills.
• Excellent organizational skills and attention to detail.
• Ability to prioritize tasks and manage time effectively.
• Professional demeanor and strong interpersonal skills.
• Ability to work independently and as part of a team.