Administrative Assistant in Human Resources

Gravity Staffing, Inc.; Greenwich (CT); On-site; USD 90,000 - 100,000; Full time

Benefits offered by this job

Medical insurance

401(k)

Job summary

A staffing agency in Greenwich, CT is seeking an Administrative Assistant in Human Resources to assist with various administrative functions and HR tasks. The ideal candidate has 2-7 years of relevant experience, is highly organized, and proficient in Microsoft Word and Excel. This is a full-time on-site position with some remote flexibility every other Friday. Benefits include medical insurance and a 401(k).

Qualifications

• 2-7 years of administrative experience within an HR department, preferably in financial services.
• Resourceful, well-organized, highly dependable, and efficient.
• Strong computer skills - Proficiency in Word and Excel required.

Responsibilities

• Coordinate recruitment processes, including scheduling interviews.
• Oversee new hire onboarding logistics and scheduling orientation.
• Collect timesheets and track overtime for US payroll.

Skills

Administrative experience

Organizational skills

Attention to detail

Proficiency in Word and Excel

Education

Degree qualified

Job description

Administrative Assistant in Human Resources

Gravity Staffing, Inc. provided pay range

This range is provided by Gravity Staffing, Inc.. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.

Base pay range

$90,000.00/yr - $100,000.00/yr

Direct message the job poster from Gravity Staffing, Inc.

Experienced Recruiting Manager in the Staffing Industry

The Greenwich, CT office of a global real estate investment firm is looking for an Assistant for their Human Resources team to assist with all administrative functions and some HR tasks as well. This position is for someone who enjoys the administrative responsibilities, who has a bit of a human resources twist, but who isn't looking to grow into an HR position. This is mostly an on-site position (remote every other Friday) and the main responsibilities are as follows:

Role Responsibilities

• Coordinate recruitment processes, including scheduling interviews, arranging Excel and/or personality assessments and arranging candidate travel.
• Support employee engagement initiatives and trainings, such as annual LP Speaker Training and Navex program coordination.
• Oversee new hire onboarding logistics, including updating new hire presentations and support materials, preparing first-day instructions, scheduling orientation, and liaising with office managers to ensure a seamless start.
• Manage intranet headshots and related updates.
• Respond to employment verification requests.
• Collect timesheets and track overtime for US payroll.
• Assist with vendor invoices, including ADP background checks, Caliper, etc.
• Manage state compliance posters for all US Office locations.
• Coordinate background checks for candidates to ensure compliance and timely completion.
• Provide support on special projects and ad hoc initiatives as needed.

Qualifications

• Degree qualified with a 2-7 years of administrative experience within an HR department, preferably in the financial services industry;
• Resourceful, well organized, highly dependable, and efficient;
• Excellent attention to detail with high degree of accuracy;
• Ability to work independently and in team environment;
• Sound judgment and knows when to elevate issues;
• Time management and organizational skills;
• Strong computer skills - Proficiency in Word and Excel required.

Seniority level

Not Applicable

Employment type

Full-time

Job function

Human Resources and Administrative

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Inferred from the description for this job

Medical insurance

401(k)

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