Administrative Assistant

TMS America Inc.; Plano (TX); On-site; USD 35,000 - 50,000; Full time

Job summary

TMS America Inc. is seeking an Office Administrator in Plano, Texas. The position requires managing client profiles, responding to inquiries, and processing invoices effectively.

The ideal candidate should have 1+ years in office administration and business-level proficiency in Japanese. A high school diploma is essential, while an Associate or Bachelor’s degree is preferred. Experience with Microsoft Office is required.

Qualifications

• 1+ years of office administration, administrative support, or customer service experience.
• Conversational English for local inquiries.
• Business-level Japanese for communication with stakeholders.

Responsibilities

• Enter client profile data accurately into the corporate ERP system.
• Respond to routine client inquiries, service requests, and follow-up tracking.
• Generate client invoices and process accounts receivable documentation.

Skills

Office administration

Customer service

Conversational English

Business-level Japanese

Microsoft Office suite

Education

High school diploma or equivalent

Associate or Bachelor's degree

Job description

Plano, United States | Posted on 06/05/2026

• Enter client profile data accurately into the corporate ERP system.
• Respond to routine client inquiries, service requests, and follow-up tracking via email and phone.
• Generate client invoices, process accounts receivable documentation, and log daily payments.
• Greet office visitors, manage front desk entry, and direct individuals to appropriate internal personnel.
• Monitor office supply inventories, and place weekly replacement orders.

Requirements

• 1+ years of office administration, administrative support, or customer service experience.
• Prior U.S. corporate office work experience is preferred but not required.
• Conversational English language proficiency to handle basic local office inquiries.
• Business-level Japanese language proficiency to communicate with corporate stakeholders.
• High school diploma or equivalent required; Associate or Bachelor's degree preferred.
• 1+ years of experience utilizing Microsoft Office suite (Word, Excel, Outlook).