Administrative Assistant III - Pediatrics

Endeavor Health; Evanston (IL); On-site; USD 32,015 - 48,023; Full time

Benefits offered by this job

Career Pathways

Medical options

Tuition Reimbursement

Free Parking

Wellness Program Savings

Health Savings Account

Retirement Options

Paid Time Off

Community Involvement

Job summary

Endeavor Health is seeking an Administrative Assistant III in Evanston, Illinois, to provide advanced administrative support to the executive team. The role demands professionalism and the ability to manage complex tasks in a dynamic healthcare environment.

The ideal candidate will coordinate schedules, manage communications, and maintain electronic health records. You should have a Bachelor’s degree and at least 3 years of administrative experience, preferably in a healthcare setting. Various employee benefits are included.

Qualifications

• 3 Years Administrative experience, preferably in a healthcare or hospital setting.

Responsibilities

• Serve as the primary point of contact for the hospital executives.
• Coordinate and manage appointments, meetings, and conference calls.
• Draft, edit, and proofread executive-level emails and memos.
• Maintain and update electronic health records (EHR) and databases.
• Generate and compile reports for executive decision-making.

Skills

Advanced administrative support

Professional communication

Data analysis

Education

Bachelor's Degree Preferred

Job description

Hourly Pay Range

$23.24 - $34.86 - The hourly pay rate offered is determined by a candidate's expertise and years of experience, among other factors.

Position Highlights

• Position: Administrative Assistant III
• Location: Evanston, Illinois
• Full Time/Part Time: Full Time
• Hours: Monday-Friday, 8am-4:30pm
• Required Travel: Travel based upon department need

A Brief Overview

The Administrative Assistant III will provide advanced administrative support to the executive team and senior management of the hospital. This role requires a high level of professionalism, discretion, and the ability to handle complex tasks in a dynamic healthcare environment.

What You Will Do

• Serve as the primary point of contact for the hospital executives, managing their schedules, correspondence, and communications.
• Coordinate and manage appointments, meetings, and conference calls, ensuring the efficient use of their time.
• Draft, edit, and proofread executive-level emails, memos, reports, and other documents.
• Ensure all communication is professional and reflects the executive team's voice and objectives.
• Maintain and update electronic health records (EHR) and hospital databases with the utmost accuracy and adherence to healthcare regulations.
• Generate and compile reports, data analyses, and presentations for executive decision-making.
• Collaborate with executives on special projects and strategic initiatives, conducting research, data analysis, and presenting findings.
• Process invoices, monitor spending, and reconcile financial statements for the executive team.
• Oversee office operations and supplies, ensuring smooth day-to-day functioning.
• Provide guidance and support to lower-level administrative staff, fostering professional growth.
• Assist in the onboarding of new administrative team members and contribute to their training.
• Handle sensitive and confidential information with the utmost discretion and professionalism.

What You Will Need

• Bachelors Degree Preferred
• 3 Years Administrative experience, preferably in a healthcare or hospital setting is required.

Benefits

• Career Pathways to Promote Professional Growth and Development
• Various Medical, Dental, and Vision options
• Tuition Reimbursement
• Free Parking at designated locations
• Wellness Program Savings Plan
• Health Savings Account Options
• Retirement Options with Company Match
• Paid Time Off
• Community Involvement Opportunities

EOE: Race/Color/Sex/Sexual Orientation/ Gender Identity/Religion/National Origin/Disability/Vets, VEVRRA Federal Contractor.