Administrative Assistant III - Pediatrics

1100 Endeavor Health Clinical Operations; Evanston (WY); On-site; USD 66,613,848 - 99,888,398; Full time

Benefits offered by this job

Medical benefits

Tuition reimbursement

Paid time off

Retirement with company match

Free parking

Wellness program

Savings plan

Job summary

Endeavor Health is seeking an Administrative Assistant III to support the executive team in Evanston, IL. The role requires handling complex schedules, communications, and confidential information with discretion.

You will draft documents, manage EHR data, and prepare reports for decision making while collaborating on strategic initiatives with senior leaders.

Qualifications

• Bachelor's degree preferred and healthcare exposure is a plus.
• 3+ years of administrative experience, preferably in healthcare.
• Proficiency with electronic health records and office software.

Responsibilities

• Provide advanced administrative support to executives.
• Manage calendars, emails, and internal communications.
• Prepare reports, documents, and presentations for leadership.
• Maintain EHRs and hospital databases with accuracy.
• Coordinate meetings, travel, and special projects.

Skills

Administrative support

Scheduling

Communication

Microsoft Office

Data entry

Education

Bachelor's degree preferred

Tools

EHR systems

Microsoft Office

Job description

Position Highlights

Hourly Pay Range: $23.24 - $34.86. Position: Administrative Assistant III. Location: Evanston, Illinois. Hours: Monday‑Friday, 8am‑4:30pm. Travel: based upon department need.

Overview

The Administrative Assistant III will provide advanced administrative support to the executive team and senior management of the hospital. This role requires a high level of professionalism, discretion, and the ability to handle complex tasks in a dynamic healthcare environment.

Responsibilities

• Serve as the primary point of contact for hospital executives, managing schedules, correspondence, and communications.
• Coordinate and manage appointments, meetings, and conference calls, ensuring efficient use of executive time.
• Draft, edit, and proofread executive‑level emails, memos, reports, and other documents, ensuring professionalism and alignment with executive objectives.
• Maintain and update electronic health records (EHR) and hospital databases with accuracy and adherence to healthcare regulations.
• Generate and compile reports, data analyses, and presentations for executive decision‑making.
• Collaborate with executives on special projects and strategic initiatives, conducting research, data analysis, and presenting findings.
• Process invoices, monitor spending, and reconcile financial statements for the executive team.
• Oversee office operations and supplies, ensuring smooth day‑to‑day functioning.
• Provide guidance and support to lower‑level administrative staff, fostering professional growth.
• Assist in onboarding new administrative team members and contribute to their training.
• Handle sensitive and confidential information with utmost discretion and professionalism.

Qualifications

• Bachelor's degree (preferred).
• 3+ years of administrative experience, preferably in a healthcare or hospital setting.

Benefits

• Career Pathways to promote professional growth and development.
• Medical, dental, vision, and pet vision options.
• Tuition reimbursement.
• Free parking at designated locations.
• Wellness program.
• Savings plan.
• Health savings account options.
• Retirement options with company match.
• Paid time off and holiday pay.
• Community involvement opportunities.

Company Information

Endeavor Health is a fully integrated healthcare delivery system committed to providing access to quality, vibrant, community‑connected care. It serves an area of more than 4.2 million residents across six northeast Illinois counties. With over 25,000 team members and more than 6,000 physicians, Endeavor Health aims to deliver transformative patient experiences and expert care close to home across more than 300 ambulatory locations and eight acute care hospitals that are Magnet hospitals for nursing excellence.

Learn more at www.endeavorhealth.org.

Equal Opportunity Employer

EOE: Race/Color/Sex/Sexual Orientation/ Gender Identity/Religion/National Origin/Disability/Vets, VEVRRA Federal Contractor.