Administrative Assistant III

Endeavor Health; Evanston (IL); On-site; USD 32,015 - 48,023; Full time

Benefits offered by this job

Incentive pay

Annual performance increases

Medical, Dental, and Vision options

Tuition Reimbursement

Free Parking

Wellness Program Savings

Retirement Options with Company Match

Paid Time Off and Holiday Pay

Job summary

Endeavor Health in Evanston is seeking an Administrative Assistant III for the Marketing & Communications team. The successful candidate will provide advanced administrative support, manage executive communications, and ensure the efficient operation of the department.

Key responsibilities include handling complex scheduling tasks, managing budgets, and preparing reports. A Bachelor’s degree and 3 years of administrative experience in a healthcare or marketing environment are preferred. The position offers a full-time schedule with various benefits.

Qualifications

• 3 years administrative experience, preferably in a healthcare or marketing setting.
• Comfort with emerging technologies, including AI tools.
• Experience with video conferencing tools such as Webex or Teams.

Responsibilities

• Serve as primary contact for executives, managing calendars and communications.
• Process invoices and maintain budget trackers.
• Coordinate meetings and events.

Skills

Administrative support

Budget management

Communication skills

Microsoft 365 Suite

Video conferencing tools

Education

Bachelor’s Degree Preferred

Tools

Workday

SAP

ServiceNow

Job description

Hourly Pay Range

$23.24 - $34.86 - The hourly pay rate offered is determined by a candidate's expertise and years of experience, among other factors.

Position Highlights

• Position: Administrative Assistant III - Marketing & Communications
• Location: 1301 Central Street, Evanston, IL
• Full Time
• Hours: Monday-Friday, 9:00am - 5:00pm
• Required Travel: Occasional local travel may be needed for department support.
• Onsite Position

Job Summary

The Administrative Assistant III will provide advanced administrative support to the Marketing & Communications executive team. This role requires a high level of professionalism, discretion, and the ability to handle complex tasks in a dynamic healthcare environment.

What You Will Do

• Serve as the primary point of contact for the Marketing & Communications VPs, managing calendars, correspondence, executive communications, and scheduling priorities.
• Process invoices, monitor spending, maintain budget trackers, department vendor contract records and support budget administration for the Marketing & Communications leadership team.
• Manage department communications, team meetings, leadership meetings, off-sites, and event logistics.
• Coordinate and manage appointments, meetings, and conference calls, ensuring the efficient use of their time.
• Draft, edit, and proofread executive-level emails, memos, reports, and other documents.
• Ensure all communication is professional and reflects the executive team's voice and objectives.
• Generate and compile reports, data analyses, dashboards and presentations for executive decision-making.
• Collaborate with executives on special projects and strategic initiatives, conducting research, data analysis, and presenting findings.
• Oversee office operations and supplies, ensuring smooth day-to-day functioning.
• Assist in the onboarding of new team members and contribute to their training.
• Handle sensitive and confidential information with the utmost discretion and professionalism.

What You Will Need

• Education: Bachelor’s Degree Preferred
• Certification: n/a
• Experience: 3 years administrative experience, preferably in a healthcare, marketing or hospital setting is required.
• Unique or Preferred Skills: Comfort with emerging technologies, including use of AI (specifically Google Gemini).
• Experience with video conferencing tools such as Webex or Teams.
• Familiarity with using Microsoft 365 Suite.
• Experience with enterprise tools such as Workday, SAP and ServiceNow.

Benefits (For Full Time Or Part Time Positions)

• Incentive pay for select positions
• Opportunity for annual increases based on performance
• Career Pathways to Promote Professional Growth and Development
• Various Medical, Dental, Pet and Vision options
• Tuition Reimbursement
• Free Parking
• Wellness Program Savings Plan
• Health Savings Account Options
• Retirement Options with Company Match
• Paid Time Off and Holiday Pay
• Community Involvement Opportunities

EOE: Race/Color/Sex/Sexual Orientation/ Gender Identity/Religion/National Origin/Disability/Vets, VEVRRA Federal Contractor.