Administrative Assistant III - Pediatrics

NorthShore University HealthSystem

Evanston (IL)

On-site

USD 32,015 - 48,023

Full time

14 days+

Get more replies from employers

Send a job-specific resume in minutes.

Benefits offered by this job

Career Pathways to Promote Professional Growth and Development

Various Medical, Dental, and Vision options

Tuition Reimbursement

Free Parking at designated locations

Wellness Program Savings Plan

Health Savings Account Options

Retirement Options with Company Match

Paid Time Off and Holiday Pay

Community Involvement Opportunities

Job summary

NorthShore University HealthSystem is seeking a full-time Administrative Assistant III located in Evanston, Illinois. The ideal candidate will provide advanced administrative support to the executive team, manage schedules, and ensure accurate electronic health records.

This role requires a Bachelor’s degree preferred and three years of administrative experience in a healthcare environment. Benefits include career development, various health insurance options, and paid time off.

Qualifications

3 Years Administrative experience, preferably in a healthcare or hospital setting is required.

Responsibilities

Serve as the primary point of contact for hospital executives.
Coordinate and manage appointments, meetings, and correspondence.
Draft, edit, and proofread executive-level documents.
Maintain and update electronic health records (EHR) accurately.
Generate and compile reports for executive decision-making.
Oversee office operations and supplies.
Assist in the onboarding of new administrative team members.

Skills

Advanced administrative support

Professional communication

Data analysis

Executive scheduling

Education

Bachelors Degree Preferred

Job description

Hourly Pay Range: $23.24 - $34.86 - The hourly pay rate offered is determined by a candidate's expertise and years of experience, among other factors.

Position Highlights

Position: Administrative Assistant III
Location: Evanston, Illinois
Full Time/Part Time: Full Time
Hours: Monday-Friday, 8am-4:30pm
Required Travel: Travel based upon department need

A Brief Overview

The Administrative Assistant III will provide advanced administrative support to the executive team and senior management of the hospital. This role requires a high level of professionalism, discretion, and the ability to handle complex tasks in a dynamic healthcare environment.

What you will do

Serve as the primary point of contact for the hospital executives, managing their schedules, correspondence, and communications.
Coordinate and manage appointments, meetings, and conference calls, ensuring the efficient use of their time.
Draft, edit, and proofread executive-level emails, memos, reports, and other documents.
Ensure all communication is professional and reflects the executive team's voice and objectives.
Maintain and update electronic health records (EHR) and hospital databases with the utmost accuracy and adherence to healthcare regulations.
Generate and compile reports, data analyses, and presentations for executive decision-making.
Collaborate with executives on special projects and strategic initiatives, conducting research, data analysis, and presenting findings.
Process invoices, monitor spending, and reconcile financial statements for the executive team.
Oversee office operations and supplies, ensuring smooth day-to-day functioning.
Provide guidance and support to lower-level administrative staff, fostering professional growth.
Assist in the onboarding of new administrative team members and contribute to their training.
Handle sensitive and confidential information with the utmost discretion and professionalism.

What you will need