Department Support Assistant III

NorthShore University HealthSystem; Naperville (IL); On-site; USD 44,000 - 66,000; Full time

Benefits offered by this job

Premium pay for eligible employees

Medical, Dental, and Vision options

Tuition Reimbursement

Free Parking at designated locations

Wellness Program Savings Plan

Health Savings Account Options

Retirement Options with Company Match

Paid Time Off

Job summary

Endeavor Health in Naperville, IL is seeking a Department Support Assistant III to provide advanced administrative and operational support. This full-time role focuses on coordinating meetings, managing records, and producing accurate reports for department leadership.

The ideal candidate has a Bachelor's degree (Master's preferred) and 7+ years in healthcare administration, with strong project management and leadership skills.

Qualifications

• Bachelor's degree required; Master’s preferred.
• 7+ years of administrative experience, ideally in healthcare.
• Strong project management and leadership capabilities.

Responsibilities

• Provide comprehensive administrative support including correspondence, calls, and records.
• Coordinate meetings, conferences, and events with logistics and materials.
• Maintain data in spreadsheets, databases, and electronic systems.
• Prepare reports, presentations, and documents with data accuracy.
• Serve as primary contact for inquiries and deliver customer service.
• Manage office supplies and budgeting/tracking expenses.
• Organize departmental records and implement efficient filing.
• Schedule complex appointments and department-wide communications.
• Lead and support department projects and initiatives.
• Contribute to policies and onboarding of new staff.

Skills

Administrative experience

Healthcare experience

Project management

Leadership

Communication

Education

Bachelor's Degree

Master's Degree

Tools

Microsoft Office

Excel

PowerPoint

Data management systems

Job description

Hourly Pay Range:

$21.08 - $31.62 - The hourly pay rate offered is determined by a candidate's expertise and years of experience, among other factors.

Position Highlights:

• Position: Department Support Assistant III
• Location: Naperville, IL
• Full Time: 40 hours per week
• Hours: Monday-Friday, 8:00a-4:30p with rotating weekends
• Required Travel: to Elmhurst Hospital as needed

A Brief Overview:

The Department Support Assistant III will provide advanced administrative and operational support to the department and play a critical role in ensuring its efficient and successful operation. This position is ideal for individuals with a strong background in administrative support, project management, and leadership.

What you will do:

• Provide comprehensive administrative support to the department, including managing correspondence, phone calls, and departmental records.
• Coordinate and oversee departmental meetings, conferences, and events, including scheduling, logistics, and material preparation.
• Maintain and update data in spreadsheets, databases, and electronic systems with precision.
• Generate and compile complex reports, presentations, and documents for the department, ensuring data accuracy and relevance.
• Act as the primary point of contact for departmental inquiries and provide exceptional customer service to all stakeholders.
• Manage office supplies and equipment, including ordering, maintaining adequate stock levels, and tracking budgets and expenses.
• Organize and maintain departmental records, files, and documents, implementing efficient and accessible filing systems.
• Take responsibility for scheduling complex appointments, meetings, and conference calls for department members and department heads.
• Lead and support department-specific projects and initiatives, conducting research, data analysis, and providing presentations to department leadership.
• Contribute to the development, implementation, and monitoring of administrative strategies and policies, under the guidance of the department head.
• Provide guidance and mentorship to lower-level administrative staff, fostering their professional growth and development.
• Assist in the training and onboarding of new administrative team members.

What you will need:

• Bachelors Degree Required
• Masters Degree Preferred
• 7+ Years administrative experience, with demonstrated expertise in a healthcare or hospital setting preferred.

Benefits (for full and part-time positions):

• Premium pay for eligible employees
• Career Pathways to Promote Professional Growth and Development
• Various Medical, Dental, and Vision options
• Tuition Reimbursement
• Free Parking at designated locations
• Wellness Program Savings Plan
• Health Savings Account Options
• Retirement Options with Company MatchPaid Time Off
• Community Involvement Opportunities

Endeavor Health is a fully integrated healthcare delivery system committed to providing access to quality, vibrant, community-connected care, serving an area of more than 4.2 million residents across six northeast Illinois counties. Our more than 25,000 team members and more than 6,000 physicians aim to deliver transformative patient experiences and expert care close to home across more than 300 ambulatory locations and eight acute care hospitals - Edward (Naperville), Elmhurst, Evanston, Glenbrook (Glenview), Highland Park, Northwest Community (Arlington Heights) Skokie and Swedish (Chicago) - all recognized as Magnet hospitals for nursing excellence. For more information, visit www.endeavorhealth.org.

When you work for Endeavor Health, you will be part of an organization that encourages its employees to achieve career goals and maximize their professional potential.

Please explore our website (www.endeavorhealth.org) to better understand how Endeavor Health delivers on its mission to "help everyone in our communities be their best".

Endeavor Health is committed to working with and providing reasonable accommodation to individuals with disabilities. Please refer to the main career page for more information.

Diversity, equity and inclusion is at the core of who we are; being there for our patients and each other with compassion, respect and empathy. We believe that our strength resides in our differences and in connecting our best to provide community-connected healthcare for all.

EOE: Race/Color/Sex/Sexual Orientation/ Gender Identity/Religion/National Origin/Disability/Vets, VEVRRA Federal Contractor.