Administrative Assistant III

Edward Elmhurst Health; Evanston (IL); On-site; USD 32,015 - 48,023; Full time

Benefits offered by this job

Tuition Reimbursement

Free Parking

Wellness Program Savings Plan

Health Savings Account Options

Retirement Options with Company Match

Paid Time Off and Holiday Pay

Job summary

Edward Elmhurst Health seeks an Administrative Assistant III to support the Marketing & Communications team in Evanston, IL. This full-time role requires 3 years of administrative experience and proficiency in Microsoft 365.

The candidate will manage executive communications, prepare reports, and assist in onboarding new staff. Benefits include tuition reimbursement, wellness programs, and retirement options.

Qualifications

• 3 years administrative experience, preferably in a healthcare, marketing, or hospital setting.
• Experience in handling sensitive information with discretion.
• Comfort with emerging technologies, including AI specifically Google Gemini.

Responsibilities

• Provide advanced administrative support to the Marketing & Communications executive team.
• Manage calendars, correspondence, and executive communications.
• Draft, edit, and proofread executive-level emails and documents.

Skills

Microsoft 365 Suite

Video conferencing tools

Emerging technologies (AI)

Budget administration

Data analysis

Education

Bachelor’s Degree

Tools

Workday

SAP

ServiceNow

Job description

## Administrative Assistant IIIApplylocations: NSO 1301 Central St Corporate Office Evanstontime type: Full timeposted on: Posted Todayjob requisition id: R44554**Hourly Pay Range:**$23.24 - $34.86 - The hourly pay rate offered is determined by a candidate's expertise and years of experience, among other factors.**Position Highlights:*** Position: Administrative Assistant III - Marketing & Communications* Location: 1301 Central Street, Evanston, IL* Full Time* Hours: Monday-Friday, 9:00am - 5:00pm* Required Travel: Occasional local travel may be needed for department support.* Onsite Position**Job Summary:**The Administrative Assistant III will provide advanced administrative support to the Marketing & Communications executive team. This role requires a high level of professionalism, discretion, and the ability to handle complex tasks in a dynamic healthcare environment.**What you will do:*** Serve as the primary point of contact for the Marketing & Communications VPs, managing calendars, correspondence, executive communications, and scheduling priorities.* Process invoices, monitor spending, maintain budget trackers, department vendor contract records and support budget administration for the Marketing & Communications leadership team.* Manage department communications, team meetings, leadership meetings, off-sites, and event logistics.* Coordinate and manage appointments, meetings, and conference calls, ensuring the efficient use of their time.* Draft, edit, and proofread executive-level emails, memos, reports, and other documents.* Ensure all communication is professional and reflects the executive team's voice and objectives.* Generate and compile reports, data analyses, dashboards and presentations for executive decision-making.* Collaborate with executives on special projects and strategic initiatives, conducting research, data analysis, and presenting findings.* Oversee office operations and supplies, ensuring smooth day-to-day functioning.* Assist in the onboarding of new team members and contribute to their training.* Handle sensitive and confidential information with the utmost discretion and professionalism.**What you will need:*** **Education**: Bachelor’s Degree Preferred* **Certification**: n/a* **Experience**: 3 years administrative experience, preferably in a healthcare, marketing or hospital setting is required.* **Unique or Preferred Skills**:* Comfort with emerging technologies, including use of AI (specifically Google Gemini).* Experience with video conferencing tools such as Webex or Teams.* Familiarity with using Microsoft 365 Suite.* experience with enterprise tools such as Workday, SAP and ServiceNow.**Benefits (For full time or part time positions):*** Incentive pay for select positions* Opportunity for annual increases based on performance* Career Pathways to Promote Professional Growth and Development* Various Medical, Dental, Pet and Vision options* Tuition Reimbursement* Free Parking* Wellness Program Savings Plan* Health Savings Account Options* Retirement Options with Company Match* Paid Time Off and Holiday Pay* Community Involvement OpportunitiesEndeavor Health is a fully integrated healthcare delivery system committed to providing access to quality, vibrant, community-connected care, serving an area of more than 4.2 million residents across six northeast Illinois counties. Our more than 25,000 team members and more than 6,000 physicians aim to deliver transformative patient experiences and expert care close to home across more than 300 ambulatory locations and eight acute care hospitals – Edward (Naperville), Elmhurst, Evanston, Glenbrook (Glenview), Highland Park, Northwest Community (Arlington Heights) Skokie and Swedish (Chicago) – all recognized as Magnet hospitals for nursing excellence. For more information, visit www.endeavorhealth.org.