Administrative Assistant III/IV – Onsite, DOE Q Eligible

Los Alamos National Laboratory; Los Alamos (NM); On-site; USD 50,000 - 94,000; Full time

Job summary

Los Alamos National Laboratory is seeking an Administrative Assistant (level 3 or 4) to provide business support to the M-6 Group Office and division staff in Los Alamos, NM. The role emphasizes communication, organization, and confidentiality, with opportunities for advancement to a higher level based on skills.

Responsibilities include time and travel management, calendar coordination, onboarding, and records management.

Qualifications

• Knowledge of and experience with standardized software packages for action tracking, calendar management, e-mail distribution, purchasing, time and labor, travel, training, and Microsoft office programs.
• Excellent interpersonal, verbal and written communication skills with professionalism, accuracy, and high attention to detail.
• Excellent customer service skills with ability to interact across all levels of staff and customers.
• Ability to organize, prioritize, and follow through on multiple tasks under deadlines and changing priorities.
• Experience handling sensitive information and/or classified matters.
• Ability to collaborate with other professionals to solve problems and resolve issues.

Responsibilities

• Perform administrative duties such as time & labor, travel, calendar management, travel requests, facility service requests, phones, filing, records management and procurement.
• Provide calendar management for the group by scheduling meetings and coordinating conference room schedules.
• Assist with tracking job ads and applicants, hiring committees, interviewing, onboarding, and new-hire familiarization.
• Use initiative to solve problems and improve processes.
• Serve as a resource to staff for established processes and guidelines.
• Act as liaison with group members, outside organizations, and senior management on issues and policies.

Skills

Software packages (action tracking, MS

Education

High School Diploma

3+ years related experience

Job description

Los Alamos National Laboratory is seeking an Administrative Assistant (level 3 or 4) to provide business support to the M-6 Group Office and division staff in Los Alamos, NM. The role emphasizes communication, organization, and confidentiality, with opportunities for advancement to a higher level based on skills.

Responsibilities include time and travel management, calendar coordination, onboarding, and records management.