DPT Administrative & Student Services Specialist

Sam Houston State University; Huntsville (TX); On-site; USD 42,000 - 54,000; Full time

Job summary

Sam Houston State University seeks an Administrative Associate II to perform advanced administrative duties for the Department of Physical Therapy, supporting clinical education, student services, and recruitment for the pre-accreditation Doctor of Physical Therapy program.

The role involves coordinating with the centralized admissions team, maintaining records in EXXAT, managing compliance documentation, and supporting CAPTE reporting, open houses, and recruitment events.

Qualifications

• Associates degree in Business, Business Administration, Healthcare related areas, or related field.
• Bachelor's degree preferred.
• Three years relevant administrative assistant experience or experience in a related field.
• A combination of education, experience, and training that would produce the required knowledge and abilities could be considered.

Responsibilities

• Serves as the department's primary point of contact for prospective and enrolled students and as the departmental liaison to the centralized admissions team.
• Coordinates clinical education operations in support of the Director of Clinical Education.
• Maintains the clinical site database and clinical education management system (EXXAT).
• Tracks student compliance documentation, including immunizations, background checks, drug screens, and HIPAA/OSHA training.
• Coordinates scheduling and logistics for clinical site visits, seminars, and instructor development activities.
• Prepares clinical education data reports for CAPTE accreditation.

Skills

Administrative support

Customer service

Attention to detail

FERPA knowledge

Education

Associate degree (Business/Healthcare related)

Bachelor's degree preferred

Tools

EXXAT

Microsoft Office

Job description

Sam Houston State University seeks an Administrative Associate II to perform advanced administrative duties for the Department of Physical Therapy, supporting clinical education, student services, and recruitment for the pre-accreditation Doctor of Physical Therapy program.

The role involves coordinating with the centralized admissions team, maintaining records in EXXAT, managing compliance documentation, and supporting CAPTE reporting, open houses, and recruitment events.