Administrative Assistant 3 - Academic Advising Center

Nevada State University; United States; On-site; USD 42,000 - 51,000; Full time

Benefits offered by this job

Vacation and sick leave

12 paid holidays

Educational benefits

Health insurance plans

Job summary

Nevada State University is hiring an Administrative Assistant 3 to support the Academic Advising Center’s daily operations in a collaborative, service‑oriented environment.

The role requires handling records, budgets, calendars, front desk supervision, and coordinating with leadership to ensure efficient functioning of the advising team. Monday–Friday, 8:00am–5:00pm, open until filled.

Qualifications

• Graduation from high school or equivalent education and three years of progressively responsible relevant work experience including records management, customer relations and budgeting.
• One year of experience as an Administrative Assistant 2 in Nevada State service.
• Equivalent combination of education and experience.

Responsibilities

• Maintain records and files; data entry; office management; budget verifications and monitoring.
• Monitor budget to track expenses; process purchase requisitions and payment vouchers; reconcile procurement card for expenses.
• Maintain calendars; reserve rooms and coordinate agendas for weekly team meetings and other meetings.
• Monitor office needs including supply inventory and coordinate with the Director to address needs.
• Manage front desk operations for the Academic Advising Center; provide excellent customer service; answer phones; supervise student workers.
• Coordinate front desk employees; schedule and enforce office policy.
• Make recommendations to the Director for hiring decisions.
• Ensure full coverage of front desk operations and fill in when student workers are unavailable.
• Coordinate the Director's schedule.

Skills

Records management

Customer relations

Budgeting / payroll

Education

High school diploma

Job description

Administrative Assistant 3

This position will ensure the efficient and successful operation of the Academic Advising Center. Our mission is to work collaboratively with students to develop achievable educational and career plans through a commitment and understanding of the Nevada State College curriculum.

About the institution: Nevada State University, a four‑year Minority Serving public institution with a statewide mission, is dedicated to excellence in teaching and learning and committed to the advancement of a diverse and largely underserved student population. Designated a Hispanic Serving (HSI) and Asian American Native American Pacific Islander Institution (AANAPI), Nevada State is a university where teaching and student support are valued above all else. Nevada State University continues to grow as an institution of higher education. In Fall 2025, the enrollment surpassed 8,400, with 8,287 undergraduate students and 117 graduate students. A majority of our students are first generation, racial/ethnic minorities, parents, and/or returning students, of which 48% are Hispanic, 10% are Asian/Pacific Islander, 10% are Black/African American, and 22% are White. We celebrate the storied backgrounds of our campus community. We operate with a shared commitment to represent and serve the diverse population of Nevada and to encourage the exchange of ideas that respects and honors the lived experiences of our students, staff, and faculty. We foster a culture of inclusive excellence so our members can live authentically, fully engage, and flourish.

Primary Responsibilities

• Maintaining records and files, data entry, office management, and budget verifications and monitoring.
• Monitoring budget to track expenses, processing purchase requisitions and payment vouchers, processing invoices for vendor payment, and reconciling procurement card for operational and travel expenses.
• Maintaining calendars; reserving rooms and coordinating agendas, reports and other materials for weekly team meetings and other meetings.
• Monitoring office needs including the supply inventory and working with the Director to ensure needs are addressed.
• Managing and maintaining the front desk operations for the Academic Advising Center, including providing excellent customer service, answering phones, and day‑to‑day supervision of student workers.
• Coordinating front desk employees, including scheduling and adherence to office policy.
• Making recommendations to the Director of Academic Advising for hiring and firing decisions.
• Ensuring full coverage of front desk operations and serving in front desk role when student workers are unavailable.
• Coordinating the Director's schedule.
• Other duties as assigned.

Required Qualifications

• Graduation from high school or equivalent education and three years of progressively responsible relevant work experience which included experience in one or more of the following areas: maintenance of complex records and files; public/customer relations including explaining detailed policies, regulations and requirements; preparation and processing of financial and statistical documents such as payroll, travel, claims and budgeting forms; and assisting staff and management with projects and activities.
• One year of experience as an Administrative Assistant 2 in Nevada State service.
• An equivalent combination of education and experience as described above.
• Eligibility to work in the United States without sponsorship (Nevada State does not sponsor employment-related visas).

NSHE is committed to providing a place of work and learning free of discrimination on the basis of a person’s age (40 or older), disability, whether actual or perceived by others (including service‑connected disabilities), gender (including pregnancy related conditions), military status or military obligations, sexual orientation, gender identity or expression, genetic information, national origin, race (including hair texture and protected hairstyles such as natural hairstyles, afros, bantu knots, curls, braids, locks and twists), color, or religion (protected classes).

Non‑discrimination on the basis of sex is mandated by TitleIX of the Education Amendments of 1972 (20U.S.C. §§1681etseq.) and the corresponding implementation regulations (34C.F.R. Part106). The University’s commitment to nondiscrimination in its education programs and activities extends to applicants for admission and employment.

No relocation assistance is provided for this position.

Salary & Benefits

• Budgeted salary for this position is $46,207.44.
• Generous vacation & sick benefits.
• 12 paid holidays.
• Educational benefits.
• A choice between three health insurance plans that can be supplemented with flexible spending accounts or health savings accounts.
• An excellent pension retirement plan through the Public Employees’ Retirement System of Nevada. The plan requires employees to withhold 19.25% of the budgeted salary toward retirement with an equal employer match of 19.25%.

The typical work schedule is Monday through Friday from 8:00am to 5:00pm.

This posting is open until filled.