Human Resources Specialist III

TSABAA; Austin (TX); On-site; USD 48,000 - 64,000; Full time

Job summary

Texas School for the Blind & Visually Impaired seeks a Records Specialist to support HR operations and file maintenance. The role covers responding to inquiries, guiding applicants through the process, and managing personnel records in a structured, confidential environment.

Responsibilities include backing up CAPPS/timekeeping tasks, facilitating new employee orientation, and coordinating HR forms. A four-year degree in HR or equivalent experience is required, with strong MS Office and

Qualifications

• Graduation from an accredited four-year college or university in HR or related field OR four years full-time HR experience.
• General knowledge of HR practices and policies.
• Excellent written and oral communication skills.
• Ability to maintain confidential information.
• Proficient in MS Office and database applications.
• Experience with CAPPS/PeopleSoft.

Responsibilities

• Answers incoming calls and assists customers professionally.
• Provides information about employment opportunities and processes.
• Creates and maintains personnel files for current and former employees.
• Distributes mail and faxes daily.
• Maintains HR forms for NEO, benefits guides and termination packets.
• Assists employees with New Hire and termination forms.
• Backs up data entry for CAPPS/Time/Leave and related processes.
• Collects payroll/personnel information for interagency transfers.
• Enters PAFs into SMART and routes emails to staff.
• Facilitates New Employee Orientation.
• Orders supplies and manages office purchases.
• Responds to verification of employment requests.
• Backups Summer School PAF processes.
• Adheres to leave policies and agency procedures.
• Performs related duties as assigned.

Skills

HR knowledge

Organizational skills

Communication skills

MS Office

CAPPS/PeopleSoft

Customer service

Education

Bachelor's degree in HR or related field

Tools

CAPPS/PeopleSoft

USPS database

Job description

Texas School for the Blind & Visually Impaired

WORKING TITLE: Records Specialist
STATE CLASSIFACTION TITLE: Human Resources Specialist III
DEPARTMENT: Human Resources
POSTING #: 27-002
TWC JOB ORDER #: 17088750
MONTHLY SALARY: $4,300.00 – $5,750.00
SHIFT: Mon-Fri 8am-4pm, Flex Available
OPENING DATE: 10/12/2026
CLOSING DATE: Open Until Filled
CLASSIFICATION / GROUP #: 1733 / B20

ESSENTIAL JOB FUNCTIONS

• Answers incoming calls and greets/assists all internal and external customers in a professional and courteous manner.


• Provides information to applicants about employment opportunities and the application and selection process.


• Creates and maintains all personnel files; including current, new hire, substitute and terminated employee files.


• Distributes and collects incoming and outgoing mail and faxes on a daily basis.


• Maintains and updates various HR forms; including information for New Employee Orientation (NEO), benefit guides and termination packets.


• Assists employees with completing appropriate forms; including new hire information and termination packets.


• Serve as back up for new hire and employee information into the CAPPS


• Serve as back up for Time and Leave by assisting employees, time administrators and managers in the application of state and federal laws and rules related to time and leave and the use of CAPPS for timekeeping purposes.


• Collects payroll/personnel information on interagency transfers and/or prior state service.


• Enters PAFs into SMART (internal HR database) and forwards emails to appropriate staff.


• Facilitate New Employee Orientation.


• Orders printer/copier supplies and purchases office supplies.


• Responds to written and verbal requests for verification of employment on current and former employees.


• Act as backup for processes Summer School PAFs.


• Attend work regularly per TSBVI leave policy and procedures.


• Comply with all agency policies, procedures, and handbooks.


• Perform related duties as assigned.

MINIMUM QUALIFICATIONS

• Graduation from an accredited four-year college or university with major course work in human resources management, business or public administration, organizational development, or a related field OR Four years full-time experience in Human Resources.


• General knowledge of Human Resources practices and policies.


• Excellent organizational skills and ability to establish and maintain effective working relationships with applicants and employees.


• Excellent written and oral communication skills.


• Ability to maintain confidential and sensitive information.


• Proficient in the use of MS Office and database applications.


• Experience with the Centralized Accounting and Payroll/Personnel System (CAPPS)/PeopleSoft.

PREFERRED QUALIFICATIONS

• Human Resources experience at a school or state agency.


• Certified as a Professional in Human Resources (PHR) or Senior Professional in Human Resources (SPHR) by the Human Resources Certification Institute (HRCI).


• Proficient in the use of database applications such as USPS.