Administrative Assistant III

4pconsultinginc; Wilsonville (AL); On-site; USD 42,000 - 48,000; Part time

Job summary

Alabama Power is seeking an experienced Administrative Assistant III to provide administrative and operational support to business units and departmental teams in Wilsonville, AL. This role will coordinate office activities, maintain records, support timekeeping and expense processing, prepare reports, manage meetings and travel, and deliver day-to-day administrative support.

The ideal candidate is highly organized, detail-oriented, professional, and able to support multiple departments in a

Qualifications

• High school diploma or equivalent required.
• Experience coordinating meetings, calendars, travel, and report preparation.
• Proficiency with Microsoft Office (Word, Excel, PowerPoint, Outlook).
• Excellent written and verbal communication; ability to handle confidential information.

Responsibilities

• Provide administrative support to assigned departments and leadership teams.
• Maintain attendance, timekeeping, leave tracking, and related reports.
• Process expense reports and support reimbursement activities.
• Manage filing systems, records retention, and document organization.
• Coordinate business travel and related logistics.
• Schedule meetings, manage calendars, and prepare meeting materials.
• Gather, analyze, and present data for reports and presentations.
• Coordinate with vendors for office equipment and services.
• Support employee programs and departmental events.
• Assist with workforce administration and personnel documentation.
• Support safety, compliance, and business initiatives.
• Provide backup administrative support across departments.
• Deliver professional customer service to employees, vendors, and internal stakeholders.

Skills

Microsoft Office

Organization

Time management

Communication

Customer service

Data analysis

Education

High school diploma or equivalent

Associate degree or certificate

Job description

Title: Administrative Assistant III
Client: Alabama Power
Location: Wilsonville, AL
Contract: 11 Months
Experience: 3 5 Years Preferred

Job Summary

We are seeking an experienced Administrative Assistant III to provide administrative and operational support to business units and departmental teams. This role will coordinate office activities, maintain records, support timekeeping and expense processing, prepare reports, manage meetings and travel, and provide day-to-day administrative support.

The ideal candidate will be highly organized, detail-oriented, professional, and comfortable supporting multiple departments in a fast-paced environment.

Key Responsibilities

• Provide administrative support to assigned departments and leadership teams.
• Maintain employee attendance, timekeeping, leave tracking, and related reports.
• Process expense reports and support reimbursement activities.
• Manage filing systems, records retention, and document organization.
• Order and maintain office supplies and equipment.
• Coordinate business travel and related logistics.
• Schedule meetings, manage calendars, and prepare meeting materials.
• Gather, compile, and analyze data for reports and presentations.
• Review documentation for accuracy and completeness.
• Coordinate with vendors and service providers regarding office equipment and administrative services.
• Support employee programs, recognition activities, meetings, and departmental events.
• Assist with workforce administration and personnel documentation.
• Support organizational safety, compliance, and business initiatives.
• Provide backup administrative support across departments as needed.
• Deliver professional customer service to employees, vendors, and internal stakeholders.

Required Qualifications

• High school diploma or equivalent required.
• Experience coordinating meetings, calendars, travel, and report preparation.
• Strong proficiency with Microsoft Office, including Word, Excel, PowerPoint, and Outlook.
• Strong organizational and time-management skills.
• Excellent written and verbal communication skills.
• Ability to handle confidential and sensitive information appropriately.
• Strong attention to detail and ability to manage multiple priorities.
• Ability to make sound administrative and procedural decisions.
• Strong customer-service and problem-solving skills.

Preferred Qualifications

• 3 5 years of administrative support experience preferred.
• Associate degree, vocational training, or relevant certification preferred.
• Experience with business, financial, HR, or timekeeping systems.
• Accounts payable or expense-processing experience.
• Experience supporting multiple departments or leadership teams.
• Experience working in a fast-paced business or operational environment.

Key Skills

Administrative Support | Microsoft Office | Calendar Management | Travel Coordination | Timekeeping | Expense Reports | Records Management | Data Analysis | Report Preparation | Meeting Coordination | Document Management | Customer Service | Workforce Administration | Office Operation