Administrative Assistant III

Samuel Merritt University; United States; On-site; USD 23,000 - 39,000; Full time

Benefits offered by this job

Medical, dental, and vision insurance

Menta health resources

Education reimbursement

Employee discounts through Marketplace

Paid vacation, sick leave, and paren­t

Nine paid holidays, plus a paid break

Two floating holidays

Volunteer Work Day

Five Education Leave Days

Job summary

Samuel Merritt University in Foster City, CA seeks an Administrative Assistant III to support daily campus operations onsite. You will assist admissions, student services, and academic programs, providing exceptional service to faculty, staff, students, and guests.

The role requires a high school diploma with secretarial training and at least three years of administrative experience in a fast-paced setting. This is a full-time, in-office position with a pay range up to $28/hour.

Qualifications

• High school diploma and formal secretarial training.
• Associate degree preferred.
• Minimum of three years experience as administrative support in a fast-paced, multi-task environment.

Responsibilities

• Serve as a first point of contact and uphold privacy, safety, and security policies.
• Coordinate office functions including filing, scheduling, inventory, compliance, and financial matters.
• Provide staffing and support for university events.
• Assist with recruitment, payroll, and personnel actions for faculty, staff, and student hires.
• Support class and school events with copying and document distribution.
• Collaborate with university personnel to implement policies and procedures.

Skills

Excellent communication skills

Organizational skills

Ability to handle confidential info

Typing/word processing

Budget/documentation support

Customer service

Education

High school diploma

Associate degree preferred

Tools

Microsoft Office Suite

IBM/Windows platforms

Record keeping software

Job description

Job Description Summary

Under direction of the Assistant Dean of Students, the Administrative Assistant III will facilitate the daily activities of the San Francisco Peninsula Campus (SFPC), and serve all SFPC students, faculty, staff, and guests. This position supports all campus operations, including admissions, recruitment, student services, and academic programs.

Duties and Responsibilities

Work Environment: Office Location: [Location] Campus - Onsite This is an onsite position based in [Campus], requiring regular in-office presence to support daily operations, collaboration, and student or team engagement. Work is performed primarily on campus in a dynamic academic environment, with direct interaction across multidisciplinary teams. An Asterisk (*) denotes an "essential job function" for ADA purposes.

(60%) Administrative Support

• As a first point of contact and representative of SMU, provide excellent service to all faculty, staff, students, and guests that adheres to regulations, policies, procedures and guidelines, including those related to privacy, safety and security.
• Provide effective and timely communication and information handling within the campus, among campuses, and to external people or agencies.
• Implement administrative procedures related to office functions, such as filing, record keeping, classroom/lab scheduling, inventory, compliance, and financial matters.
• Utilize appropriate online/electronic systems to accomplish administrative tasks.
• Provide staffing and support for university events.
• Monitor and maintain necessary levels of all supplies for the campus, including office, classroom, and labs.
• Assist with opening and closing the campus.

(40%) General Support

• Assist faculty and staff with program-related activities such as arranging for copying, creation and distribution of documents for classes and school events.
• Work in collaboration with appropriate University personnel to implement appropriate policies and procedures.
• Provides services for recruitment, payroll, and personnel actions for faculty, staff, and student hires.
• Other duties as assigned.

Skills and Abilities

• Ability to assist in budget development and preparation with responsibility for generating supporting documentation for administrative activities.
• Ability to promote positive interactions between faculty, staff, students, and public.
• Demonstrated ability to handle privileged information in a confidential manner.
• Ability to read and carry out instructions.
• Ability to hear, understand, and carry out verbal instructions.
• Knowledge of proper grammar, punctuation, and spelling.
• Ability to perform basic mathematical calculations, including fractions, decimals, and percentages.
• Ability to read and write memos and correspondence in a clear concise manner.
• Ability to organize and prioritize workload.
• Ability to concentrate and tolerate interruptions by students and faculty.
• Excellent communication skills and ability to effectively and quickly organize thoughts and communicate clearly with faculty, students, and public.
• Skilled in typing, word processing, shorthand, or tape dictation.
• Extensive computer experience on IBM/Windows platform with Word, Excel, Access, and other related software.

Minimum Qualifications

• Education and/or Experience: High school diploma and formal secretarial training.
• Associate degree preferred.
• Minimum of three years experience as administrative support in a fast-paced, multi-task environment requiring a high degree of accuracy and independent activity.

Work Environment - Foster City Campus

Office Location: Foster City Campus - Onsite This is an onsite position based in Foster City, CA, requiring regular in-office presence to support daily operations, collaboration, and student or team engagement. Work is performed primarily on campus in a dynamic academic environment, with direct interaction across multidisciplinary teams.

Employee Status & Compensation

Employee Status: Regular

Exemption Status: United States of America (Non-Exempt)

Time Type: Full time

Job Shift:

Pay Range: up to $28/hour, non exempt based on experience

Organization

At Samuel Merritt University (SMU), we are dedicated to fostering a supportive, inclusive community committed to advancing healthcare through exceptional education, compassionate care, and community service. Known for our leading-edge programs in health sciences, SMU equips students and faculty with the knowledge and skills to make impactful contributions to health and wellness. We are proud to be an equal opportunity employer. SMU welcomes applicants from all backgrounds and is committed to creating an inclusive workplace where anyone can thrive and reach their full potential. Samuel Merritt University currently provides base salary ranges for all positions-on job advertisements-in the United States based on local requirements. Individual compensation will ultimately be determined based on a variety of relevant factors including but-not limited to qualifications, geographic location, and other relevant skills.

Benefits

• Medical, dental, and vision insurance
• Mental health and wellness resources
• Education reimbursement
• Employee discounts through Marketplace
• Paid vacation, sick leave, and parental leave
• Nine paid holidays, plus a paid holiday break between Christmas and New Year’s Day
• Two floating holidays
• One paid Volunteer Work Day
• Five Education Leave Days

Employee Polygraph Protection Act

The Employee Polygraph Protection Act prohibits most private employers from using lie detector tests either for pre-employment screening or during the course of employment. Details can be found on our website at: https://www.samuelmerritt.edu/employee-polygraph-protection-act