Clinical Coordinator, Prelicensure

Samuel Merritt University; Fresno (CA); On-site; USD 32,000 - 52,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

Education reimbursement

Paid vacation and sick leave

Nine paid holidays

Job summary

Samuel Merritt University School of Nursing is seeking a Clinical Coordinator to manage clinical and community placement activities, collaborate with placement directors, and maintain compliant documentation for audits across campuses. You will coordinate sites, preceptors, and required hours while ensuring smooth onboarding and progression of students.

The role emphasizes strong communication, leadership, and organizational skills to support faculty, students, and clinical partners in the

Qualifications

• Bachelor’s Degree required.
• Strong leadership and communication skills.
• Excellent written and oral communication.

Responsibilities

• Coordinate clinical placements with sites, preceptors and hours.
• Maintain site relationships and manage contracts and documentation.
• Ensure student compliance and documentation for audits.
• Provide administrative support and orientation for staff and students.

Skills

Self-starter

Leadership

Communication

Interpersonal skills

Judgement

Organize workload

Project planning

Microsoft Office

Public speaking

Education

Bachelor’s Degree

Tools

Microsoft Office Suite

Job description

Description

Job Description Summary: The Clinical Coordinator coordinates the clinical and/or communityplacement activities of the pre-licensure or graduate nursingprograms within the College of Nursing for an assigned campus.Assists the team to develop, coordinate, assigns, and maintainclinical and/or community site relationships. Collects and/ormaintains documentation required by the clinical and/or communitysites to be compliant with policies and standards. Collaborateswith the specific placement director for program-specificneeds.

Duties and Responsibilities

I. Coordinate Clinical Placements

• Work with CCT leadership and Clinical Directors of pre-licensureto ensure adequate clinical/community placements (sites,preceptors, and required hours) are available.
• Communicate effectively with the relevant individuals and groups(internally and externally) reporting any concerns to theDirector(s) of Clinical Affairs for follow-up.
• Provide guidance and support for students to prepare foronboarding and progression through the entire clinical/communityplacement process.
• Maintain ongoing communication with the Clinical Coordinators andPlacement Directors regarding updates (e.g., new policies, newtrainings) from clinical partners that may have an impact onstudent placement.
• Participate in meetings with clinical partners locally and/orregionally as requested by CCT leadership.
• Maintain, or have immediate access to, the documents required byclinical partners to demonstrate student and faculty complianceduring audits.
• Develop and maintain proficiency in multiple applications for allclinical placement activities.

II. Procurement and Management of Clinical Sites

• Maintain relationships with existing sites/preceptors to ensure apositive relationship.
• Represent the Samuel Merritt University School of Nursing in apositive and professional manner.
• Prepare, and review for accuracy, the clinical contract requestforms and submit to the SMU Contract Specialist forprocessing.
• Monitor contract status of all clinical sites (new and existingcontracts) and notify Directors when contracts expire or needrenewal.
• Maintains an accurate database to document status of studentdisplacements and the resolution.

III. Compliance

A. CLINICAL SITES

• Maintain a current repository of all SMU required preceptordocuments and manage the distribution of these documents toclinical sites as necessary.
• Submit required clinical/community documents to the sites in atimely and complete manner.
• Submit course syllabi and objectives to clinical/communitypartners/preceptors prior to the start of the course at theirrequests.
• Communicate with the hospital partners regarding Preceptorshipand provide necessary paperwork/documentation for the studentrotation.
• Submit to the clinical/community sites student rosters, contactinformation and other required information prior to clinicalrotations.

B. STUDENTS

• Ensure students have submitted all required documents for theirspecific clinical site assignments in a timely manner.
• Assist AA to confirm all student compliance requirements arecomplete and uploaded into the SMU system as required by SamuelMerritt University programs and various clinical sites.
• Ensure students are aware of required documents and/or logs theyneed to maintain during their clinical/community rotations. Thisincludes providing students with instructions on how to access,complete and submit.
• Maintain access to My Clinical Exchange and other similar systems(i.e., accounts) are up to date; monitor for accountexpirations
• Confirm access for students to site specific systems, i.e., OAR(Sutter) and UC Davis. Identity; monitor for expiration datesand need for renewal.

C. FACULTY

• Ensure clinical faculty have submitted all required documents fortheir specific clinical site assignments in a timely manner.
• Assist AA to ensure all faculty compliance requirements are metand uploaded into the SMU system as required by Samuel MerrittUniversity programs and various clinical sites.
• Ensure access to My Clinical Exchange and other similar systems(i.e., accounts) are up to date; monitor for accountexpirations
• Confirm access for faculty to site specific systems, i.e., OAR(Sutter,) UC Davis and NUIDs Identity; monitor for expiration datesand need for renewal.

IV. General Administrative Support

• Receive and direct inquiries from clinical/community sites,preceptors, and students to appropriate administrators, faculty,and staff, as needed
• Assist AA with scheduling on campus electronic health recordtraining for faculty (PL) and students prior to start ofclinical/community rotation
• Participate in new student orientation, as appropriate for eachprogram, to provide clinical/community overview and uniquerequirements
• Assist AA to schedule/arrange new faculty orientation at theclinical/community site; maintain documentation of completiondate.
• Collaborate with Program Chair/Course Managers to ensureclinical/community faculty are appropriate for each clinicalsetting.

REQUIRED SKILLS AND CHARACTERISTICS

• Self-starter that takes initiative and independently developssolutions.
• Strong leadership and evaluation skills.
• Excellent communication, written, oral and negotiationskills.
• Excellent interpersonal skills that would support optimal publicrelations for CCT and the SoN.
• Good judgement and creative critical thinking to solve problemsand to develop alternative solutions.
• Handle privileged information in a confident manner.
• Ability to organize and prioritize workload.
• Effective project planning and implementation skills.
• Excellent organizational and operational skills.
• Excellent concentration and attention to details required for anextended period of time
• Extensive computer experience and the ability to use theMicrosoft Office Suite (Word, Excel, PowerPoint).
• Ability to speak effectively with public, co-workers, faculty andstudent populations.
• Ability to receive and interpret detailed information throughwritten and verbal communication.
• Ability to read and write clear documents

PHYSICAL REQUIREMENTS

• Considerable time is spent at a desk using a computer.
• Physical ability to lift, bend and flex the upper body.
• Ability to lift up to 20-30 pounds; Ability to push and pullcarts.
• May be required to attend conference and training sessions withinBay Area.
• May be required to travel occasionally to offsite campuses andagency locations.

EDUCATION, QUALIFICATIONS AND/OR EXPERIENCE

• Bachelor’s Degree Required

SUPERVISORY RESPONSIBILITIES

• Assist with supervising/managing student employees and work-studyprojects

Employee Status:Regular

Exemption Status:United States of America (Non-Exempt)

Time Type:Full time

Job Shift:

Pay Range

Up to $38.00 [hourly/non exempt] depending on experience,qualifications, geographic location, and other relevantfactors.

Organization

At Samuel Merritt University (SMU), we are dedicated to fostering asupportive, inclusive community committed to advancing healthcarethrough exceptional education, compassionate care, and communityservice. Known for our leading-edge programs in health sciences,SMU equips students and faculty with the knowledge and skills tomake impactful contributions to health and wellness.

We are proud to be an equal opportunity employer. SMU welcomesapplicants from all backgrounds and is committed to creating aninclusive workplace where anyone can thrive and reach their fullpotential.

Samuel Merritt University currently provides base salary ranges for all positions-on job advertisements-in the United States based onlocal requirements. Individual compensation will ultimately bedetermined based on a variety of relevant factors including but-notlimited to qualifications, geographic location, and other relevantskills.

Benefits

• Medical, dental, and vision insurance
• Mental health and wellness resources
• Education reimbursement
• Employee discounts through Marketplace
• Paid vacation, sick leave, and parental leave
• Nine paid holidays, plus a paid holiday break between Christmasand New Year’s Day
• Two floating holidays
• One paid Volunteer Work Day
• Five Education Leave Days

Notice to Recruitment Agencies

Samuel Merritt University does not accept unsolicited resumes fromrecruitment agencies. Please do not forward resumes to our jobapplication email address, SMU employees, or any other universitylocation. Samuel Merritt University is not responsible for feesassociated with unsolicited resumes or candidate submissions.