Administrative Assistant III

The Chronicle Of Higher Education, Inc.; San Mateo (CA); On-site; USD 31,822 - 45,323; Full time

Job summary

The Chronicle Of Higher Education, Inc. is seeking an Administrative Assistant III to facilitate daily activities at the San Francisco Peninsula Campus. The role involves providing administrative support, handling communications, and collaborating with faculty, students, and staff.

Ideal candidates should possess a high school diploma, formal secretarial training, and at least three years of administrative support experience. The position is onsite in Foster City, CA, and offers a pay range of up to $28 per hour based on experience.

Qualifications

• Minimum of three years experience as administrative support in a fast-paced environment.
• Demonstrated ability to handle privileged information confidentially.
• Skilled in typing and word processing on IBM/Windows platform.

Responsibilities

• Facilitate daily activities of the San Francisco Peninsula Campus.
• Provide excellent service to all campus members.
• Monitor and maintain necessary levels of all supplies.

Skills

Communication skills

Organizational skills

Typing and word processing

Computer experience (Word, Excel, Access)

Ability to handle privileged information

Education

High school diploma and formal secretarial training

Associate degree preferred

Job description

Description

Under direction of the Assistant Dean of Students, the Administrative Assistant III will facilitate the daily activities of the San Francisco Peninsula Campus (SFPC), and serve all SFPC students, faculty, staff, and guests. This position supports all campus operations, including admissions, recruitment, student services, and academic programs.

Duties and Responsibilities

• This is an onsite position based in [Campus], requiring regular in‑office presence to support daily operations, collaboration, and student or team engagement.
• Work is performed primarily on campus in a dynamic academic environment, with direct interaction across multidisciplinary teams.
• An Asterisk (*) denotes an “essential job function” for ADA purposes. (60%) Administrative Support
• As a first point of contact and representative of SMU, provide excellent service to all faculty, staff, students, and guests that adheres to regulations, policies, procedures and guidelines, including those related to privacy, safety and security.
• Provide effective and timely communication and information handling within the campus, among campuses, and to external people or agencies.
• Implement administrative procedures related to office functions, such as filing, record keeping, classroom/lab scheduling, inventory, compliance, and financial matters.
• Utilize appropriate online/electronic systems to accomplish administrative tasks.
• Provide staffing and support for university events.
• Monitor and maintain necessary levels of all supplies for the campus, including office, classroom, and labs.
• Assist with opening and closing the campus. (40%) General Support
• Assist faculty and staff with program‑related activities such as arranging for copying, creation and distribution of documents for classes and school events.
• Work in collaboration with appropriate University personnel to implement appropriate policies and procedures.
• Provides services for recruitment, payroll, and personnel actions for faculty, staff, and student hires.
• Other duties as assigned.

Work Environment

Office Location: [Location] Campus – Onsite

Office Location: Foster City Campus – Onsite

This is an onsite position based in Foster City, CA, requiring regular in‑office presence to support daily operations, collaboration, and student or team engagement. Work is performed primarily on campus in a dynamic academic environment, with direct interaction across multidisciplinary teams.

Skills and Abilities

• Ability to assist in budget development and preparation with responsibility for generating supporting documentation for administrative activities
• Ability to promote positive interactions between faculty, staff, students, and public
• Demonstrated ability to handle privileged information in a confidential manner
• Ability to read and carry out instructions
• Ability to hear, understand, and carry out verbal instructions
• Knowledge of proper grammar, punctuation, and spelling
• Ability to perform basic mathematical calculations, including fractions, decimals, and percentages
• Ability to read and write memos and correspondence in a clear concise manner
• Ability to organize and prioritize workload
• Ability to concentrate and tolerate interruptions by students and faculty
• Excellent communication skills and ability to effectively and quickly organize thoughts and communicate clearly with faculty, students, and public
• Skilled in typing, word processing, shorthand, or taped dictation
• Extensive computer experience on IBM/Windows platform with Word, Excel, Access, and other related software.

Minimum Qualifications

• High school diploma and formal secretarial training
• Associate degree preferred
• Minimum of three years experience as administrative support in a fast‑paced, multi‑task environment requiring a high degree of accuracy and independent activity

Employee Status

Regular

Exemption Status

United States of America (Non‑Exempt)

Time Type

Full time

Pay Range

up to $28/hour, non exempt based on experience