Administrative Assistant III

Samuelmerritt; Foster City (CA); On-site; USD 52,000 - 58,000; Full time

Job summary

Samuel Merritt University is seeking an Administrative Assistant III for the Foster City Campus. This full-time, onsite role involves providing exceptional administrative support for students, faculty, and staff, while fostering a dynamic academic environment.

The ideal candidate will have a high school diploma, formal secretarial training, and at least three years of relevant experience. The role offers a pay range of up to $28/hour based on experience with opportunities for professional growth.

Qualifications

• Minimum of three years experience as administrative support in a multi-task environment.
• Ability to handle privileged information confidentially.
• Demonstrated ability to assist in budget development and preparation.

Responsibilities

• Provide administrative support and communication to faculty and staff.
• Implement administrative procedures related to office functions.
• Assist faculty and staff with program-related activities.

Skills

Communication skills

Organizational skills

Computer skills

Confidentiality

Education

High school diploma

Formal secretarial training

Associate degree

Tools

Microsoft Word

Microsoft Excel

Microsoft Access

Job description

## Administrative Assistant IIIApplylocations: SF Peninsula Campustime type: Full timeposted on: Posted Yesterdayjob requisition id: JR101492# **Description:**## Job Description Summary:Under direction of the Assistant Dean of Students, the Administrative Assistant III will facilitate the daily activities of the San Francisco Peninsula Campus (SFPC), and serve all SFPC students, faculty, staff, and guests. This position supports all campus operations, including admissions, recruitment, student services, and academic programs.# Duties and Responsibilities:* **Work Environment:** Office Location: [Location] Campus – Onsite* This is an onsite position based in [Campus], requiring regular in-office presence to support daily operations, collaboration, and student or team engagement.* Work is performed primarily on campus in a dynamic academic environment, with direct interaction across multidisciplinary teams.* An Asterisk (\*) denotes an “essential job function” for ADA purposes. (60%) Administrative Support* As a first point of contact and representative of SMU, provide excellent service to all faculty, staff, students, and guests that adheres to regulations, policies, procedures and guidelines, including those related to privacy, safety and security.* Provide effective and timely communication and information handling within the campus, among campuses, and to external people or agencies.* Implement administrative procedures related to office functions, such as filing, record keeping, classroom/lab scheduling, inventory, compliance, and financial matters.* Utilize appropriate online/electronic systems to accomplish administrative tasks.* Provide staffing and support for university events.* Monitor and maintain necessary levels of all supplies for the campus, including office, classroom, and labs.* Assist with opening and closing the campus. (40%) General Support* Assist faculty and staff with program-related activities such as arranging for copying, creation and distribution of documents for classes and school events.* Work in collaboration with appropriate University personnel to implement appropriate policies and procedures.* Provides services for recruitment, payroll, and personnel actions for faculty, staff, and student hires.* Other duties as assigned.**Skills and Abilities:*** Ability to assist in budget development and preparation with responsibility for generating supporting documentation for administrative activities* Ability to promote positive interactions between faculty, staff, students, and public* Demonstrated ability to handle privileged information in a confidential manner* Ability to read and carry out instructions* Ability to hear, understand, and carry out verbal instructions* Knowledge of proper grammar, punctuation, and spelling* Ability to perform basic mathematical calculations, including fractions, decimals, and percentages* Ability to read and write memos and correspondence in a clear concise manner* Ability to organize and prioritize workload* Ability to concentrate and tolerate interruptions by students and faculty* Excellent communication skills and ability to effectively and quickly organize thoughts and communicate clearly with faculty, students, and public* Skilled in typing, word processing, shorthand, or tape dictation* Extensive computer experience on IBM/Windows platform with Word, Excel, Access, and other related software.## Minimum Qualifications## Education and/or Experience:* High school diploma and formal secretarial training* Associate degree preferred* Minimum of three years experience as administrative support in a fast-paced, multi-task environment requiring a high degree of accuracy and independent activity**Work Environment:**Office Location: Foster City Campus – Onsite* This is an onsite position based in Foster City, CA, requiring regular in-office presence to support daily operations, collaboration, and student or team engagement.* Work is performed primarily on campus in a dynamic academic environment, with direct interaction across multidisciplinary teams.### Employee Status:Regular### Exemption Status:United States of America (Non-Exempt)### Time Type:Full time### Job Shift:**Pay Range:**up to $28/hour, non exempt based on experienceSamuel Merritt University currently provides base salary ranges for all positions-on job advertisements-in the United States based on local requirements. Individual compensation will ultimately be determined based on a variety of relevant factors including but-not limited to qualifications, geographic location, and other relevant skills.