Administrative Assistant III

Kyeatright; Richmond (KY); On-site; USD 38,000 - 56,000; Full time

Benefits offered by this job

Health, Vision, Dental Insurance

Life Insurance

Short & Long Term Disability

Tuition Reimbursement

Maternity/Paternity Leave

Paid Time Off

Bereavement Leave

PTO Buy Back

Employee Support Fund

Retirement with Company Match

Job summary

Baptist Health in Richmond, KY is seeking an Administrative Assistant III to support the executive team and reception duties in the administrative offices.

Under the direction of the Executive Assistant, you will greet visitors, manage correspondence, schedule meetings, prepare documents, and handle confidential records. This full-time daytime role provides comprehensive benefits and opportunities to contribute to clinical excellence.

Qualifications

• High school diploma or equivalent (college degree preferred).
• Three to five years of high-level administrative assistant experience.
• Proficiency in Word, Excel and PowerPoint with office equipment.
• Ability to manage confidential information and multiple tasks.

Responsibilities

• Greet visitors and route calls/visitors in a courteous and professional manner.
• Provide secretarial support, document preparation, filing and record keeping.
• Schedule meetings, arrange conferences, and manage calendars for VPs.
• Coordinate logistics for events, meetings, and travel as needed.

Skills

Word processing

Excel

PowerPoint

Education

High school diploma or equivalent

Associate degree in secretarial sciences

College degree preferred

Tools

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Job description

Administrative Assistant III### Administrative Assistant IIIApply: Richmond, KY: Full time: Posted Today: R26108997**Summary****Job Description:****Job Title: Administrative Assistant III****FULL TIME - DAYS** **Job Description:**Under the direction of the Executive Assistant, this individual shall serve as a receptionist for all incoming visitors to the administrative offices in addition to providing secretarial and administrative support services to the vice presidents. Both the administrative assistant and executive assistant positions will work collaboratively and each will be responsible for fulfilling the other position duties in his/her absence. This position reports directly to the Executive Assistant.The list is not intended to be an all-exhaustive list of duties and responsibilities required and are subject to change from time to time. Additionally, other duties may be assigned at the discretion of leadership to meet business, customer, and/or patient needs. * Politely and professionally greets, helps and directions to all visitors, staff, and others encountering the department (in person or via telephone) in a prompt, friendly, and professional manner.* Politely ascertains the nature of their business and assists them to various locations in the hospital when appropriate.* Performs a wide variety of secretarial tasks including word processing and database management, record keeping, photocopying, and filing of documents, all of which are confidential in nature.* Classifies, sorts and files correspondence, records and other documents as requested.* Arranges meetings and conferences, schedules interviews and appointments and performs other duties related to maintaining Vice Presidents.* Provides logistical arrangements for meetings, including reserving conference room, arranging refreshments, sending notices, setting up and operating audio-visual equipment as needed.**Requirements:*** High school diploma or equivalent* (college degree preferred) Associate degree in secretarial sciences* REQUIRED - three to five-years ‘ high-level administrative assistant experience.* Competence in multiple computer applications such as Word, Excel and PowerPoint, and experience with office equipment such as a copier and scanning.**Benefits: Full-Time 32 weekly hours (0.8 FTE) - 40 weekly hours (1.0 FTE)*** Health, Vision, Dental and Pet Insurance* Life Insurance* Short Term and Long-Term Disability and Life Insurance* Identity Theft Protection* Tuition Reimbursement up to $6,000 annually* Company paid Maternity and Paternity Leave* 5 days of Paid Time Off available upon hire* Bereavement Leave (includes pets)* PTO Sell Back Program* Compassionate Leave Sharing Program (PTO Donation)* Employee Support Fund, for employees in need of emergency financial support* Retirement with Company Match### *If you would like to be part of a growing family focused on supporting clinical excellence, teamwork and innovation, we urge you to apply now!*### Baptist Health is an *Equal Employment Opportunity* employer.