Administrative Assistant III

Bank of America; Providence (RI); On-site; USD 55,000 - 75,000; Full time

Job summary

Bank of America is seeking an experienced Administrative Assistant to support the Global Leasing team. The role focuses on providing comprehensive administrative support, coordinating travel, processing expenses, and helping with office operations.

The ideal candidate has 5+ years of experience, excellent communication, strong organization, and the ability to handle confidential information in a fast-paced, high‑volume environment. Proficiency with MS Office is required.

Qualifications

• 5+ years experience as an Administrative Assistant supporting Sr. Executives in global leasing.
• Excellent interpersonal and communication skills.
• High attention to detail.
• Maintain high standards under deadlines.
• Ability to solve problems quickly; handle confidential information.
• Self-starter with anticipation, problem solving and follow-up.
• Dependability and urgency in getting results.
• Integrity and confidentiality.
• Strong organizational skills and teamwork.
• Able to work with people at all levels in a fast-paced environment.
• Proficient MS Office knowledge (Outlook, Excel, Word, PowerPoint).

Responsibilities

• Provides all forms of administrative support to a team of Leasing professionals
• Coordinates a high volume of travel arrangements and processes expense reports per policies
• Resolves tech issues, tracks event tickets, registers conferences, assists with onboarding/offboarding
• Acts as Access Control Representative (ACR) for building and system access
• Maintains understanding of firm policies and handles issues independently
• Participates in general administrative duties, ad-hoc projects, and group events
• Orders supplies and maintains inventory
• Collaborates with team and backs up fellow administrators as needed
• Performs other administrative duties as assigned

Skills

Office administration

Communication

Problem solving

Attention to detail

Multitasking

Tools

MS Office Suite

Outlook

Excel

Word

PowerPoint

Job description

Job Description

At Bank of America, we are guided by a common purpose to help make financial lives better through the power of every connection. We do this by driving Responsible Growth and delivering for our clients, teammates, communities and shareholders every day. Being a Great Place to Work and providing a culture of caring is core to how we drive Responsible Growth. We are intentional about fostering an inclusive workplace where every teammate has the opportunity to succeed, build a career and contribute to our shared success. This includes attracting and developing exceptional talent, recognizing and rewarding performance, and supporting our teammates’ physical, emotional, and financial wellness through affordable, competitive and flexible benefits.

We value the unique perspectives individuals bring from all backgrounds and career paths - whether shaped by military service, community college education, or a wide range of work and life experiences. These journeys foster resilience, leadership and innovation, strengthening our workforce and positively impact the communities we serve.

Bank of America is committed to an in-office culture that supports collaboration, engagement, and career development. Our approach includes clear in-office expectations, while providing an appropriate level of flexibility based on role‑specific responsibilities and business needs.

At Bank of America, you can build a successful career with opportunities to learn, grow, and make an impact. Join us!

The ideal Administrative Assistant will not only be responsible for administrative support, but also have a willingness to learn, be resourceful and independent, and take on additional responsibilities over time. They should possess excellent organizational skills, the ability to effectively handle multiple priorities and a strong work ethic.

• Provides all forms of administrative support to a team of Leasing professionals
• Coordinates a high volume of travel arrangements and accurately processes expense reports; ensuring adherence to enterprise expense policies
• Resolution of technology issues (hardware/software purchases), event ticket tracking, conference registration and Global Leasing employee on/off boarding assistance
• Act as Access Control Representative (ACR) granting building and suite access as well as ongoing systems access maintenance
• Maintains understanding of firm policies and handles certain issues independently
• Responsible for participation in general administrative duties, ad-hoc projects, and or group events
• Orders supplies and keeps inventory well-stocked
• Demonstrated ability to work collaboratively as part of a team, including providing backup for fellow administrators when needed
• Other administrative duties as assigned

Requirements

• 5 + years experience as an Administrative Assistant supporting Sr. Executives in the Global Leasing division.
• Requires excellent interpersonal and communication skills
• High attention to detail
• Ability to maintain high standards despite pressing deadlines
• Ability to solve problems quickly and efficientlyStrong knowledge of general business and corporate cultures
• Ability to handle highly sensitive, confidential and non-routine information
• Self-starter with excellent anticipation skills; problem solving; follow up
• Demonstrated dependability and sense of urgency about getting results
• Demonstrates high degree of integrity and confidentiality
• Strong organizational skills
• Comfortable working with people at all organizational levels
• Comfortable working in a sometimes hectic, high-pressure environment
• Ability to display a consistent, professional degree of communication
• Ability to work well under pressure, adapt to unexpected events, prioritize and multi-task in a deadline driven environment
• Must have excellent judgment; independent thinker and resourceful
• Proficient knowledge and usage of MS Office, including Outlook, Excel, Word and PowerPoint

Shift

1st shift (United States of America)

Hours Per Week

40