Administrative Assistant III

Bank of America; New York (NY); In loco; USD 55.000 - 75.000; Tempo pieno

Descrizione del lavoro

Bank of America in New York is seeking an experienced Administrative Assistant to provide comprehensive support to the Leasing team. You will manage a high volume of travel arrangements, coordinate schedules, and process expense reports while upholding enterprise policies.

The role requires excellent communication, strong organization, and the ability to handle confidential information in a fast-paced office.

Competenze

• 5+ years experience as an Administrative Assistant supporting Sr. Executives in a large corporate environment.
• Excellent interpersonal and communication skills are required.
• High attention to detail and ability to manage multiple priorities under deadlines.
• Strong integrity and ability to handle confidential information.
• Proficient knowledge of MS Office applications including Outlook, Excel, Word and PowerPoint.

Mansioni

• Provides all forms of administrative support to a Leasing team.
• Coordinates a high volume of travel arrangements and processes expense reports.
• Resolves technology issues and assists with event tickets, registrations and onboarding.
• Acts as Access Control Representative (ACR) for building and suite access.
• Maintains familiarity with firm policies and handles routine issues independently.
• Supports general administrative duties, ad-hoc projects, and group events.
• Orders supplies and maintains inventory.
• Collaborates with colleagues and provides backup support as needed.

Conoscenze

Administrative support

Travel coordination

Expense reporting

Access control

MS Office

Communication skills

Problem solving

Strumenti

Outlook

Excel

PowerPoint

Descrizione del lavoro

Job Description

At Bank of America, we are guided by a common purpose to help make financial lives better through the power of every connection. We do this by driving Responsible Growth and delivering for our clients, teammates, communities and shareholders every day. Being a Great Place to Work and providing a culture of caring is core to how we drive Responsible Growth. We are intentional about fostering an inclusive workplace where every teammate has the opportunity to succeed, build a career and contribute to our shared success. This includes attracting and developing exceptional talent, recognizing and rewarding performance, and supporting our teammates’ physical, emotional, and financial wellness through affordable, competitive and flexible benefits.

We value the unique perspectives individuals bring from all backgrounds and career paths - whether shaped by military service, community college education, or a wide range of work and life experiences. These journeys foster resilience, leadership and innovation, strengthening our workforce and positively impact the communities we serve.

Bank of America is committed to an in-office culture that supports collaboration, engagement, and career development. Our approach includes clear in-office expectations, while providing an appropriate level of flexibility based on role‑specific responsibilities and business needs.

At Bank of America, you can build a successful career with opportunities to learn, grow, and make an impact. Join us!

The ideal Administrative Assistant will not only be responsible for administrative support, but also have a willingness to learn, be resourceful and independent, and take on additional responsibilities over time. They should possess excellent organizational skills, the ability to effectively handle multiple priorities and a strong work ethic.

• Provides all forms of administrative support to a team of Leasing professionals
• Coordinates a high volume of travel arrangements and accurately processes expense reports; ensuring adherence to enterprise expense policies
• Resolution of technology issues (hardware/software purchases), event ticket tracking, conference registration and Global Leasing employee on/off boarding assistance
• Act as Access Control Representative (ACR) granting building and suite access as well as ongoing systems access maintenance
• Maintains understanding of firm policies and handles certain issues independently
• Responsible for participation in general administrative duties, ad-hoc projects, and or group events
• Orders supplies and keeps inventory well-stocked
• Demonstrated ability to work collaboratively as part of a team, including providing backup for fellow administrators when needed
• Other administrative duties as assigned

Requirements

• 5 + years experience as an Administrative Assistant supporting Sr. Executives in the Global Leasing division.
• Requires excellent interpersonal and communication skills
• High attention to detail
• Ability to maintain high standards despite pressing deadlines
• Ability to solve problems quickly and efficientlyStrong knowledge of general business and corporate cultures
• Ability to handle highly sensitive, confidential and non-routine information
• Self-starter with excellent anticipation skills; problem solving; follow up
• Demonstrated dependability and sense of urgency about getting results
• Demonstrates high degree of integrity and confidentiality
• Strong organizational skills
• Comfortable working with people at all organizational levels
• Comfortable working in a sometimes hectic, high-pressure environment
• Ability to display a consistent, professional degree of communication
• Ability to work well under pressure, adapt to unexpected events, prioritize and multi-task in a deadline driven environment
• Must have excellent judgment; independent thinker and resourceful
• Proficient knowledge and usage of MS Office, including Outlook, Excel, Word and PowerPoint

Shift

1st shift (United States of America)

Hours Per Week

40