Administrative Assistant III

Xcel Energy; Minneapolis (MN); Hybrid; USD 47,000 - 65,000; Full time

Benefits offered by this job

Medical/Pharmacy Plan

Dental

Vision

401(k)

Paid time off

Holidays

Tuition reimbursement

Job summary

Xcel Energy is seeking an experienced administrative professional in Minneapolis to perform a wide range of office and secretarial duties. You will manage timekeeping, greet visitors, and handle routine inquiries while maintaining confidential files and efficient office procedures.

The role supports budgeting, vendor payments, contracts, and travel coordination, contributing to a collaborative and compliant department environment.

Qualifications

• High school diploma or equivalent with five years of administrative support experience.
• Proficient in word processing, spreadsheets, presentations, and databases.
• Experience with timekeeping, invoicing, contracts and purchase orders.
• Ability to maintain confidential files and handle mail, visitors.
• Strong organizational skills and attention to detail.

Responsibilities

• Process department timekeeping and employee changes.
• Greet visitors and respond to phone inquiries.
• Administer invoices, track funding levels, and set up contracts and purchase orders.
• Maintain confidential files and prepare reports.
• Coordinate meetings and travel for the department.
• Assist with budgets and payment processing for contractors and vendors.
• Prepare and update corporate documents and dashboards.

Skills

Timekeeping

Administrative support

Scheduling & travel

Budget tracking

Communication

Education

High school diploma or equivalent

Secretarial or administrative coursework preferred

Tools

Microsoft Word

Microsoft Excel

PowerPoint

Job description

Xcel Energy (NASDAQ: XEL) is a leading energy provider and Fortune 500 company, dedicated to serving millions of electricity and natural gas customers across eight states: Minnesota, Colorado, Wisconsin, Michigan, North Dakota, South Dakota, New Mexico and Texas. We make energy work better for our customers, helping them thrive every day. That means always raising the bar - delivering better service and providing more reliable, resilient, and sustainable energy.Xcel Energy is a place where you’ll have opportunities to grow, expand your skills, and help lead the clean energy transition. We offer meaningful rewards, recognition, and support to help you build your career and make an impact - both on the job and beyond. Most importantly, it means you’ll be joining a company that knows employees are the driving force behind its success and is committed to helping you be your best.Xcel Energy supports a hybrid work model to enable collaboration and flexibility. Many roles are expected to work onsite three days per week (Tuesday–Thursday); however, work location expectations vary based on role, team, and business needs.Position SummaryPerforms a wide variety of administrative functions and secretarial services. Handles details and assignments of a moderately complex nature within agreed upon limits using established guidelines and procedures.Essential ResponsibilitiesProcesses department timekeeping and employee's changes. Greets and directs visitors. Responds to telephone callers by answering routine questions.Administers payment of invoices, tracking funding levels and manages setup of contracts and purchase orders.Maintain confidential files, personnel files and reports. Receives, sorts, redirects and prioritizes incoming mail. Directs important matters to appropriate department personnel. Order and maintain inventory of office supplies.Provides training to others in area of expertise. Design and administer office procedures. Evaluates and revised procedures as necessary to improve office efficiency.Assist with preparation and tracking of departmental budgets. Maintain & prepare payment processing for outside contractors and vendors.Coordinate and initiate meetings and travel arrangements for the department. Arrange schedules for management staff.Maintains and updates corporate documents (i.e. policies and procedures, organizational charts and announcements for designated department) and departmental files.Conducts special projects requiring research and report development. Research may require collection and analysis of data. Checks data input for accuracy and corrects errors.Composes, design, edits and prepares various correspondence, documents and reports for the department including spreadsheets, graphs and charts. Identifies computer applications to perform required duties in the most effective manner.Minimum RequirementsRequires high school diploma or equivalent and five years experience in administrative support services.Additional secretarial or administrative coursework preferred.Requires a broad knowledge of department operations and policies.Proficient in the use of computer applications including word processing, spreadsheet, presentation, graphic and database applications.Our culture is grounded in shared values and employee commitments that guide how we work, support one another, and grow together.Our ValuesConnected, Committed, Trustworthy, SafeOur Employee CommitmentsWork that makes a differenceA team you can count ofOpportunities to growRewards that help you thriveXcel Energy provides job applicants reasonable accommodations for disabilities throughout the application process. If you are in need of an accommodation to complete the application process, now or at any time in the future, please complete the Applicant Accommodation Request Form.Non-BargainingThe anticipated starting base pay for this position is: $22.40 to $31.40 per hourThis position is eligible for the following benefits: Spot On Bonus, Medical/Pharmacy Plan, Dental, Vision, Life Insurance, Dependent Care Flexible Spending Account, Health Care Flexible Spending Account, Health Savings Account (HSA) (if enrolled in eligible health plan), Limited-Purpose FSA (if enrolled in eligible health plan and HSA), Transportation Reimbursement Account, Short-term disability (STD), Long-term disability (LTD), Employee Assistance Program (EAP), Fitness Center Reimbursement (if enrolled in eligible health plan), Tuition reimbursement, Transit programs, Employee recognition program, Pension, 401(k) plan, Paid time off (PTO), Holidays, Volunteer Paid Time Off (VPTO), Parental LeaveBenefit plans are subject to change and Xcel Energy has the right to end, suspend, or amend any of its plans, at any time, in whole or in part.In any materials you submit, you may redact or remove age-identifying information including but not limited to dates of school attendance and graduation. You will not be penalized for redacting or removing this information.Deadline to Apply: 10/28/26EEO is the Law (PDF) | Equal Opportunity Statement (PDF) | Employee Rights (PDF)All Xcel Energy employees and contractors share responsibility for protecting the company's information and systems by adhering to cybersecurity policies, standards, and best practices, recognizing that cybersecurity is everyone's responsibility.Accessibility StatementXcel Energy endeavors to make https://www.xcelenergy.com and https://jobs.xcelenergy.com accessible to any and all users. If you are in need of an accommodation to complete the application process, now or at any time in the future, please complete the Applicant Accommodation Request Form. For any other application related questions, including application follow-ups or technical issues, please use our Recruiting Assistance, Electra, for assistance. Electra can be found in the lower right-hand corner of our Xcel Energy Careers site.