Administrative Assistant IV

Xcel Energy Services Inc; Minneapolis (MN); Hybrid; USD 35,000 - 56,000; Full time

Benefits offered by this job

Medical/Pharmacy Plan

Dental

Vision

401(k) plan

Paid time off (PTO)

Holidays

Tuition reimbursement

Transit programs

Parental Leave

Job summary

Xcel Energy Services Inc. in Minneapolis, MN, seeks an experienced executive secretary to perform a wide range of confidential administrative tasks.

You will design and edit reports, coordinate with executives, and prepare presentations and correspondence across corporate departments. The role requires an Associates Degree or secretarial certification plus 5+ years of relevant experience, with strong skills in Word, Excel, PowerPoint, and databases.

Qualifications

• Associates Degree or equivalent with five+ years of experience.
• Broad knowledge of department operations and policies.
• Proficient in word processing, spreadsheets, presentations, graphics and databases.

Responsibilities

• Design, create, edit research and analyze reports, charts and graphs.
• Communicate results with VP and department reports.
• Interface with corporate departments and handle confidential matters.
• Coordinate and develop presentations and correspondence.
• Assist with special projects requiring research and report development.
• Greet and direct customers and visitors and answer routine questions.

Skills

Administrative experience

Office coordination

Attention to detail

Education

Associates Degree

Professional Secretarial Certification

Tools

Microsoft Word

Excel

PowerPoint

Database software

Job description

Xcel Energy (NASDAQ: XEL) is a leading energy provider and Fortune 500 company, dedicated to serving millions of electricity and natural gas customers across eight states: Minnesota, Colorado, Wisconsin, Michigan, North Dakota, South Dakota, New Mexico and Texas. We make energy work better for our customers, helping them thrive every day. That means always raising the bar - delivering better service and providing more reliable, resilient, and sustainable energy. Xcel Energy is a place where you’ll have opportunities to grow, expand your skills, and help lead the clean energy transition. We offer meaningful rewards, recognition, and support to help you build your career and make an impact - both on the job and beyond. Most importantly, it means you’ll be joining a company that knows employees are the driving force behind its success and is committed to helping you be your best. Xcel Energy supports a hybrid work model to enable collaboration and flexibility. Many roles are expected to work onsite three days per week (Tuesday–Thursday); however, work location expectations vary based on role, team, and business needs.

Position Summary

Performs a wide variety of secretarial services for executive. Handles details and assignments of a confidential and complex nature. Handles details and assignments of a routine nature within agreed upon limits using established guidelines and procedures. Relieves executive of administrative duties. Exercises independent judgment and initiative within agreed upon limits.

Essential Responsibilities

• Design, create, edit research and analyze various reports, charts and graphs.
• Communicates results with the Vice President and department direct reports.
• Interface with corporate departments.
• Handles highly confidential matters.
• Takes action during executive's absence from office and exercises own initiative and judgment to see that matters requiring attention are referred to the delegated authority or handled effectively.
• Coordinate and develop presentations, create and edit correspondence and other documents.
• Conducts special projects requiring research and report development.
• Research may require collection and analysis of data to make recommendations.
• Greets and directs customers and visitors, answers routine questions and directs to appropriate personnel.
• Maintains confidential files, expense reports, time records.
• Assimilates data and information from various sources for the department.
• Check data input for accuracy and corrects errors.
• Identifies computer applications to perform required duties in the most effective manner such as statistical reports, tracking systems, presentations, and word documents.
• Arranges schedules of management staff, make appointments, travel arrangements and meetings.
• Develop and provide training in areas of office expertise.
• Design and administer office procedures.
• Evaluate and revise procedures as necessary to improve office efficiency.

Minimum Requirements

• Requires Associates Degree, Professional Secretarial Certification or equivalent and five plus years of experience.
• Requires a broad knowledge of department operations and policies.
• Proficient in the use of computer applications including word processing, spreadsheet, presentation, graphic and database applications.

Preferred Requirements

• Proficient use of calendaring tools.
• Experience managing expenses.

Our Culture

Our culture is grounded in shared values and employee commitments that guide how we work, support one another, and grow together.

Our Values Connected, Committed, Trustworthy, Safe

Work that makes a difference A team you can count of Opportunities to grow Rewards that help you thrive

Xcel Energy provides job applicants reasonable accommodations for disabilities throughout the application process. If you are in need of an accommodation to complete the application process, now or at any time in the future, please complete the Applicant Accommodation Request Form.

You will not be penalized for redacting or removing age-identifying information including but not limited to dates of school attendance and graduation.

In any materials you submit, you may redact or remove age-identifying information including but not limited to dates of school attendance and graduation. You will not be penalized for redacting or removing this information.

Deadline to Apply: 10/20/26

Compensation and Benefits

The anticipated starting base pay for this position is: $25.60 to $41.00 per hour

• Spot On Bonus
• Medical/Pharmacy Plan
• Dental
• Vision
• Life Insurance
• Dependent Care Flexible Spending Account
• Health Care Flexible Spending Account
• Health Savings Account (HSA) (if enrolled in eligible health plan)
• Limited-Purpose FSA (if enrolled in eligible health plan and HSA)
• Transportation Reimbursement Account
• Short-term disability (STD)
• Long-term disability (LTD)
• Employee Assistance Program (EAP)
• Fitness Center Reimbursement (if enrolled in eligible health plan)
• Tuition reimbursement
• Transit programs
• Employee recognition program
• Pension
• 401(k) plan
• Paid time off (PTO)
• Holidays
• Volunteer Paid Time Off (VPTO)
• Parental Leave

Equal Employment Opportunity

EEO is the Law (PDF) | Equal Opportunity Statement (PDF) | Employee Rights (PDF)

Accessibility Statement

Accessibility Statement Xcel Energy endeavors to make https://www.xcelenergy.com and https://jobs.xcelenergy.com accessible to any and all users. If you are in need of an accommodation to complete the application process, now or at any time in the future, please complete the Applicant Accommodation Request Form.

You. Us. Together.

At Xcel Energy, we’re more than an energy company. We’re reinventing how we power communities. Redefining how we care for customers. Reaffirming our commitment to the planet.

We’re committed to leading with equity and inclusion.

You’re not waiting for change – you’re creating it. You’re driven to protect the environment, support your community, and seek innovation. You want a career that grows with you and an employer who values you. You are reliable, trustworthy and bring integrity to everything you do.

We are leading the way in clean energy. We’re using technology and innovation in every facet of our company. We’re providing safe, stable jobs with robust benefits. We keep our customers at the center of all we do. We’re committed to hiring a workforce that reflects the communities we serve.

Together, we can provide carbon‑free electricity by 2050. Together, we can take care of the environment and our communities. Together, we can create a place where everyone belongs. Together we’re building a better tomorrow.