Administrative Assistant IV

Xcel Energy Inc; Minneapolis (MN); Hybrid; USD 53,000 - 75,000; Full time

Benefits offered by this job

Medical/Pharmacy Plan

Dental

Vision

401(k) plan

PTO

Holidays

Transit programs

Job summary

Xcel Energy is seeking an Administrative Assistant IV to support senior executives in a hybrid environment. The role involves creating reports, coordinating presentations, and handling confidential matters with professionalism.

The successful candidate will have an Associates Degree or equivalent, a professional secretarial certification, and strong MS Office skills including PowerPoint. Experience with AI understanding is a plus.

Qualifications

• Associates Degree or equivalent required.
• Professional Secretarial Certification or equivalent preferred.
• Proficient with MS Word, Excel, PowerPoint and related tools.
• Experience with confidential documents and executive support is a plus.

Responsibilities

• Prepare and edit reports, charts, and graphs for senior leadership.
• Protect confidentiality and exercise initiative in executives’ absence.
• Coordinate presentations and create/ edit documents for meetings.
• Greet visitors, manage files, and maintain accuracy of data entry.

Skills

Word processing

Spreadsheet

Presentation

AI knowledge

Education

Associates Degree

Secretarial certification

Tools

PowerPoint

Microsoft Office

Job description

Administrative Assistant IV

Xcel Energy (NASDAQ:XEL) is a leading energy provider and Fortune 500 company, dedicated to serving millions of electricity and natural gas customers across eight states: Minnesota, Colorado, Wisconsin, Michigan, North Dakota, South Dakota, New Mexico and Texas. We make energy work better for our customers, helping them thrive every day. That means always raising the bar delivering better service and providing more reliable, resilient, and sustainable energy.
Xcel Energy supports a hybrid work model to enable collaboration and flexibility. Many roles are expected to work onsite three days per week (Tuesday–Thursday); however, work location expectations vary based on role, team, and business needs.

Position Summary

Performs a wide variety of secretarial services for executive. Handles details and assignments of a confidential and complex nature. Handles details and assignments of a routine nature within agreed upon limits using established guidelines and procedures. Relieves executive of administrative duties. Exercises independent judgment and initiative within agreed upon limits.

Essential Responsibilities

• Design, create, edit research and analyze various reports, charts and graphs. Communicates results with the Vice President and department direct reports. Interface with corporate departments.
• Handles highly confidential matters. Takes action during executive's absence from office and exercises own initiative and judgment to see that matters requiring attention are referred to the delegated authority or handled effectively.
• Coordinate and develop presentations, create and edit correspondence and other documents. Conducts special projects requiring research and report development. Research may require collection and analysis of data to make recommendations.
• Greets and directs customers and visitors, answers routine questions and directs to appropriate personnel. Maintains confidential files, expense reports, time records. Assimilates data and information from various sources for the department. Check data input for accuracy and corrects errors.
• Identifies computer applications to perform required duties in the most effective manner such as statistical reports, tracking systems, presentations, and word documents.
• Arranges schedules of management staff, make appointments, travel arrangements and meetings.
• Develop and provide training in areas of office expertise. Design and administer office procedures. Evaluate and revise procedures as necessary to improve office efficiency.

Minimum Requirements

• Requires Associates Degree, Professional Secretarial Certification or equivalent and five plus years of experience.
• Requires a broad knowledge of department operations and policies.
• Proficient in the use of computer applications including word processing, spreadsheet, presentation, graphic and database applications.

Preferred Requirements

• Proficient in Microsoft Suite Applications, specifically PowerPoint
• Has an understanding of AI

Our culture is grounded in shared values and employee commitments that guide how we work, support one another, and grow together.

Our Values

Connected, Committed, Trustworthy, Safe

Our Employee Commitments

• Work that makes a difference
• A team you can count of
• Opportunities to grow
• Rewards that help you thrive

Xcel Energy provides jobapplicantsreasonable accommodations for disabilitiesthroughout the application process. If youare in need ofanaccommodationto complete the application process, now or at any time in the future, please complete the Applicant Accommodation Request Form.

Non-BargainingThe anticipated starting base pay for this position is: $25.60 to $35.86 per hour

This position is eligible for the following benefits:

• Spot On Bonus
• Medical/Pharmacy Plan
• Dental
• Vision
• Life Insurance
• Dependent Care Flexible Spending Account
• Health Care Flexible Spending Account
• Health Savings Account (HSA) (if enrolled in eligible health plan)
• Limited-Purpose FSA (if enrolled in eligible health plan and HSA)
• Transportation Reimbursement Account
• Short-term disability (STD)
• Long-term disability (LTD)
• Employee Assistance Program (EAP)
• Fitness Center Reimbursement (if enrolled in eligible health plan)
• Tuition reimbursement
• Transit programs
• Employee recognition program
• Pension
• 401(k) plan
• Paid time off (PTO)
• Holidays
• Volunteer Paid Time Off (VPTO)
• Parental Leave

Benefit plans are subject to change and Xcel Energy has the right to end, suspend, or amend any of its plans, at any time, in whole or in part.

In any materials you submit, you may redact or remove age-identifying information including but not limited to dates of school attendance and graduation.You will not be penalized for redacting or removing this information.

Deadline to Apply: 10/27/26

EEO is the Law (PDF) | Equal Opportunity Statement (PDF) | Employee Rights (PDF)

All Xcel Energy employees and contractors share responsibility for protecting the company's information and systems by adhering to cybersecurity policies, standards, and best practices, recognizing that cybersecurity is everyone's responsibility.

Accessibility Statement

Xcel Energy endeavors to make https://www.xcelenergy.com and https://jobs.xcelenergy.com accessible to any and all users. If you are in need of an accommodation to complete the application process, now or at any time in the future, please complete the Applicant Accommodation Request Form. For any other application related questions, including application follow-ups or technical issues, please use our Recruiting Assistance, Electra, for assistance. Electra can be found in the lower right-hand corner of our Xcel Energy Careers site.