Administrative Assistant III

Integrity Marketing Group; Farmington (CT); On-site; USD 52,000 - 68,000; Full time

Job summary

Integrity Marketing Group in Farmington, CT is seeking an Administrative Assistant III to provide senior level administrative support across the office and departments. You will manage complex calendars, prepare reports, and act as a resource for junior staff.

The role emphasizes organization, initiative, and the ability to handle increased responsibility in a fast-paced environment, including budget tracking, meetings, and coordinating with vendors.

Qualifications

• 4-6 years of administrative, customer service, or receptionist experience.
• Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Strong written, verbal, and interpersonal communication skills.
• Ability to manage multiple priorities and deadlines.
• Experience training or mentoring staff is a plus.

Responsibilities

• Greet guests, clients, and visitors; direct inquiries.
• Answer and route phone calls; take messages.
• Schedule, coordinate, and reschedule appointments; manage calendars.
• Prepare agendas, minutes, reports, and correspondence for accuracy.
• Assist with budget tracking and expense reports.
• Train and mentor entry-level staff; may act as Administrative Lead.
• Coordinate logistics for large meetings, events, or conferences.
• Liaise with vendors for office supplies and services.
• Maintain and update office policies; ensure compliance.
• Oversee or support special projects and initiatives as assigned.
• Perform other duties as assigned to support the team.

Skills

Communication skills

Organizational skills

Multitasking

Independent work

Education

High school diploma or GED

Associate degree or higher preferred

Tools

Microsoft Office

PowerPoint

Job description

Position Summary

The Administrative Assistant III provides senior level administrative support to ensure efficient office and departmental operations. This role involves a variety of administrative tasks, some more complex, and serving as a resource for junior staff. The position is ideal for someone with proven organizational skills, initiative, and the ability to handle increased responsibility in a fast-paced environment.

Key Responsibilities

• Greet guests, clients, and visitors; answer inquiries and direct them to appropriate destinations.
• Answer and route incoming phone calls; take messages and transfer calls as needed.
• Schedule, coordinate, and reschedule appointments; manage calendars for staff and agents.
• Prepare and review agendas, notices, minutes, presentations, letters reports, presentations, and correspondence for accuracy and completeness.
• Assist with budget tracking, expense reports, and basic financial documentation.
• Train and mentor entry-level administrative staff; May act as an Administrative Lead
• Coordinate logistics for large meetings, events, or conferences.
• Liaise with vendors and external partners for office supplies and services.
• Maintain and update office policies and procedures; ensure compliance with company policies, legal requirements, and industry standards.
• Oversee or support special projects and initiatives as assigned by management.
• Perform other duties as assigned to support the needs of the team.

Required Skills & Qualifications

• High school diploma or GED required; Associate’s degree or higher preferred
• 4-6 years of administrative, customer service, or receptionist experience.
• Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Strong written, verbal, and interpersonal communication skills.
• Demonstrated ability to manage multiple priorities and deadlines.
• Experience training or mentoring staff is a plus.
• High attention to detail, organizational skills, and problem-solving ability.
• Ability to work independently and collaboratively.

About Integrity

Integrity Integrity is one of the nation’s leading independent distributors of life, health and wealth insurance products. With a strong insurtech focus, we embrace a broad and innovative approach to serving agents and clients alike. Integrity is driven by a singular purpose: to help people protect their life, health and wealth so they can prepare for the good days ahead. Integrity offers you the opportunity to start a career in a family-like environment that is rewarding and cutting edge. Why? Because we put our people first! At Integrity, you can start a new career path at company you’ll love, and we’ll love you back. We’re proud of the work we do and the culture we’ve built, where we celebrate your hard work and support you daily. Joining us means being part of a hyper-growth company with tons of professional opportunities for you to accelerate your career. Integrity offers our people a competitive compensation package, including benefits that make work more fun and give you and your family peace of mind. Headquartered in Dallas, Texas, Integrity is committed to meeting Americans wherever they are — in person, over the phone or online. Integrity’s employees support hundreds of thousands of independent agents who serve the needs of millions of clients nationwide. For more information, visit Integrity.com.

Equal Opportunity Employment

Integrity, LLC is an Equal Opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, gender identity, national origin, disability, veteran status, or any other characteristic protected by federal, state, or local law. In addition, Integrity, LLC will provide reasonable accommodations for qualified individuals with disabilities. Please note that all official communications from Integrity will come from @integrity.com or Workday domains.

Company History

Founded in 2006, Integrity develops and distributes life and health insurance products and wealth products with carrier partners and markets these products through our vast distribution network. Our omnichannel platform helps provide life and health insurance and wealth management services to Americans to fit their unique needs. Wherever you are in life, the future can be a leap of faith.