Office Support Coordinator

Insurance Administrative Solutions, L.l.c.; Cedar Falls (IA); Hybrid; USD 32,000 - 44,000; Full time

Job summary

Integrity, LLC is seeking an Office Support Coordinator in Cedar Falls, IA to provide a professional, courteous first impression and strong administrative support. You will answer calls, greet guests, manage the office calendar, and handle mail, supplies, and data entry across departments.

The role emphasizes excellent communication, independent work, and adaptability to varying phone traffic. Integrity emphasizes equal opportunity employment and a supportive, growth-oriented environment.

Qualifications

• High school diploma and 1 year of customer service or receptionist related experience.
• Excellent verbal and written communication skills.
• Professional and friendly demeanor with strong customer service skills.
• Ability to operate telephone systems, office equipment and handle basic troubleshooting.
• Proficient in using computer systems and office software (MS Office, Outlook, Teams and calendar features).
• Ability to work independently and adapt to varying levels of incoming phone traffic based on business cycle.

Responsibilities

• Answer all incoming phone calls within 3 rings and route calls to appropriate staff members.
• Greet all incoming guests, creating a lasting impression.
• Maintain the office calendar and be mindful of events and staff availability.
• Process daily outgoing mail and agent supply orders.
• Maintain office/kitchen supplies and order as needed.
• Perform administrative agent relations tasks including co-op submissions, agent award reporting, and data entry.

Skills

Customer service

Receptionist duties

Verbal communication

Written communication

Telephone systems

Education

High school diploma

Tools

MS Office

Outlook

Teams

Calendar features

Job description

The Office Support Coordinator provides a positive first impression of the company, answering calls and greeting guests in a professional, courteous, and timely manner directing each to the appropriate staff members. This position provides general office support with a variety of clerical activities and related tasks.

KEY RESPONSIBILITIES

• Answer all incoming phone calls within 3 rings and route calls to appropriate staff members, being courteous and friendly. Understand the business cycle and staff needs in relationship to routing calls, Teams messaging, and voicemail when appropriate.
• Greet all incoming guests, creating a lasting impression on everyone you encounter.
• Maintain the PIPAC Office Calendar and being mindful of events and appointments that affect the availability of staff members.
• Process daily outgoing mail and agent supply orders.
• Maintain office/kitchen supplies and order as needed.
• Perform administrative agent relations tasks including but not limited to: processing co-op submissions, agent award reporting, agency card correspondence, CE materials preparation, and data entry for various departments.
• Maintain neat and organized office space including the front desk, mail room, conference room, and GAP office.
• Must be capable of regular and predictable attendance to perform job tasks.
• Other clerical projects and duties assigned.

QUALIFICATIONS

To perform this job successfully, an individual must be able to perform each responsibility satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

Education and skill requirements

• High school diploma and 1 year of customer service or receptionist related experience. Additional certifications in office administration or related fields are a plus.
• Excellent verbal and written communication skills.
• Professional and friendly demeanor with strong customer service skills.
• Ability to operate telephone systems, office equipment and handle basic troubleshooting.
• Proficient in using computer systems and office software (MS Office, Outlook, Teams and calendar features).
• Ability to work independently and flexibility to adapt to varying levels of incoming phone traffic based on business cycle.

About Integrity

Integrity Integrity is one of the nation’s leading independent distributors of life, health and wealth insurance products. With a strong insurtech focus, we embrace a broad and innovative approach to serving agents and clients alike. Integrity is driven by a singular purpose: to help people protect their life, health and wealth so they can prepare for the good days ahead.

Integrity offers you the opportunity to start a career in a family-like environment that is rewarding and cutting edge. Why? Because we put our people first! At Integrity, you can start a new career path at company you’ll love, and we’ll love you back. We’re proud of the work we do and the culture we’ve built, where we celebrate your hard work and support you daily.

Joining us means being part of a hyper-growth company with tons of professional opportunities for you to accelerate your career.

Integrity offers our people a competitive compensation package, including benefits that make work more fun and give you and your family peace of mind.

Headquartered in Dallas, Texas, Integrity is committed to meeting Americans wherever they are — in person, over the phone or online.

Integrity’s employees support hundreds of thousands of independent agents who serve the needs of millions of clients nationwide. For more information, visit Integrity.com.

Integrity, LLC is an Equal Opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, gender identity, national origin, disability, veteran status, or any other characteristic protected by federal, state, or local law. In addition, Integrity, LLC will provide reasonable accommodations for qualified individuals with disabilities.

Please note that all official communications from Integrity will come from @integrity.com or Workday domains.

Founded in 2006, Integrity develops and distributes life and health insurance products and wealth products with carrier partners and markets these products through our vast distribution network. Our omnichannel platform helps provide life and health insurance and wealth management services to Americans to fit their unique needs. Wherever you are in life, the future can be a leap of faith.