Sales Administration & Recruiting Coordinator

Integrity Marketing Group; Coral Gables (FL); On-site; USD 42,000 - 60,000; Full time

Job summary

Integrity Marketing Group in Coral Gables, FL seeks an energetic Administrative Assistant to greet visitors, answer calls, manage mail, and support leadership with projects. You will coordinate office tasks, maintain supplies, and prepare reports and presentations.

Role requires at least 2 years in administrative or recruiting roles, excellent communication, and proficiency in Microsoft Office. The position offers growth and a collaborative, fast-paced environment in a leading life and health

Qualifications

• Fully bilingual in English and Spanish (spoken and written).
• High School Diploma or equivalent required.
• Minimum 2 years in administrative, office management, or recruiting roles.
• Strong organization and time management abilities.
• Excellent verbal and written communication skills.
• Proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint).
• Ability to handle multiple priorities in a fast-paced environment.
• Ability to work independently and meet deadlines.

Responsibilities

• Answer phone, greet visitors, and provide a professional first impression of the agency.
• Sort and distribute incoming mail and prepare outgoing correspondence.
• Maintain office supplies and equipment.
• Coordinate office maintenance and ensure an efficient work environment.
• Assist in preparing reports, presentations, and other administrative documents as needed.
• Support leadership with special projects, events, and administrative duties.
• Communicate professionally with agents, agencies, clients, carriers, and internal staff.
• Maintain confidentiality of sensitive business and personal information.
• Other duties as assigned.

Skills

Bilingual EN/ES

Office management

Recruiting experience

MS Office

Communication skills

Time management

Independent work

Detail-oriented

Education

High School Diploma or equivalent

Tools

Microsoft Office Suite

Job description

Key Responsibilities

• Answer phone, greet visitors, and provide a professional first impression of the agency.
• Sort and distribute incoming mail and prepare outgoing correspondence.
• Maintain office supplies and equipment.
• Coordinate office maintenance and ensure an efficient work environment.
• Assist in preparing reports, presentations, and other administrative documents as needed.
• Support leadership with special projects, events, and administrative duties.
• Communicate professionally with agents, agencies, clients, carriers, and internal staff.
• Maintain confidentiality of sensitive business and personal information.
• Other duties as assigned.

Recruiting & Agent Support

• Assist in recruiting efforts.
• Support agency growth initiatives through agent retention and engagement activities.
• Assist with organizing recruiting events, agent training, webinars, and meetings.
• Assist agents through the contracting process and monitor completion of required documentation.
• Track contract status and proactively follow up on outstanding requirements.

Qualifications: Required

• Fully bilingual in English and Spanish.
• High School Diploma or equivalent.
• Minimum 2 years of administrative, office management, recruiting experience.
• Strong organizational and time management skills.
• Excellent verbal and written communication skills.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
• Ability to manage multiple priorities in a fast paced environment.
• Ability to work independently and meet deadlines.
• Detail-oriented and highly organized.

Preferred

• Insurance industry experience.
• Recruiting, staffing, or sales support experience.
• Experience working with independent insurance agents.
• Life & Health insurance license.

About Integrity

Integrity is one of the nation's leading independent distributors of life, health and wealth insurance products. With a strong insurtech focus, we embrace a broad and innovative approach to serving agents and clients alike. Integrity is driven by a singular purpose: to help people protect their life, health and wealth so they can prepare for the good days ahead. Integrity offers you the opportunity to start a career in a family-like environment that is rewarding and cutting edge. Why? Because we put our people first! At Integrity, you can start a new career path at company you'll love, and we'll love you back. We're proud of the work we do and the culture we've built, where we celebrate your hard work and support you daily. Joining us means being part of a hyper-growth company with tons of professional opportunities for you to accelerate your career. Integrity offers our people a competitive compensation package, including benefits that make work more fun and give you and your family peace of mind. Headquartered in Dallas, Texas, Integrity is committed to meeting Americans wherever they are - in person, over the phone or online. Integrity's employees support hundreds of thousands of independent agents who serve the needs of millions of clients nationwide. For more information, visit Integrity.com.

Equal Opportunity Employer

Integrity, LLC is an Equal Opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, gender identity, national origin, disability, veteran status, or any other characteristic protected by federal, state, or local law. In addition, Integrity, LLC will provide reasonable accommodations for qualified individuals with disabilities. Please note that all official communications from Integrity will come from @integrity.com or Workday domains. Founded in 2006, Integrity develops and distributes life and health insurance products and wealth products with carrier partners and markets these products through our vast distribution network. Our omnichannel platform helps provide life and health insurance and wealth management services to Americans to fit their unique needs. Wherever you are in life, the future can be a leap of faith.