Administrative Assistant III

Integrity; Farmington (CT); On-site; USD 55,000 - 65,000; Full time

Job summary

Integrity is seeking an Administrative Assistant III to provide senior-level administrative support across departments, helping ensure efficient operations and acting as a resource for junior staff.

In this fast-paced role you will greet guests, manage calendars, coordinate meetings, prepare reports and presentations, and assist with budgets. Strong organizational and communication skills are essential for success.

Qualifications

• 4-6 years of administrative, customer service, or receptionist experience.
• Advanced proficiency in Microsoft Office Suite.
• High attention to detail and strong organizational skills.
• Ability to work independently and collaboratively.

Responsibilities

• Greet guests, clients, and visitors; answer inquiries and direct them to appropriate destinations.
• Answer and route incoming phone calls; take messages and transfer calls as needed.
• Schedule, coordinate, and reschedule appointments; manage calendars for staff and agents.
• Prepare and review agendas, notices, minutes, letters, reports, and correspondence for accuracy.
• Assist with budget tracking, expense reports, and basic financial documentation.
• Train and mentor entry-level administrative staff; may act as an Administrative Lead.
• Coordinate logistics for large meetings, events, or conferences.
• Liaise with vendors and external partners for office supplies and services.
• Maintain and update office policies and procedures; ensure compliance with policies and standards.
• Oversee or support special projects and initiatives as assigned by management.

Skills

Communication

Multitasking

Organization

Teamwork

Problem solving

Education

High school diploma or GED

Associate's degree or higher preferred

Tools

Microsoft Office

Job description

Position Summary

The Administrative Assistant III provides senior level administrative support to ensure efficient office and departmental operations. This role involves a variety of administrative tasks, some more complex, and serving as a resource for junior staff. The position is ideal for someone with proven organizational skills, initiative, and the ability to handle increased responsibility in a fast-paced environment.

Key Responsibilities

• Greet guests, clients, and visitors; answer inquiries and direct them to appropriate destinations.
• Answer and route incoming phone calls; take messages and transfer calls as needed.
• Schedule, coordinate, and reschedule appointments; manage calendars for staff and agents.
• Prepare and review agendas, notices, minutes, presentations, letters reports, presentations, and correspondence for accuracy and completeness.
• Assist with budget tracking, expense reports, and basic financial documentation.
• Train and mentor entry-level administrative staff; May act as an Administrative Lead
• Coordinate logistics for large meetings, events, or conferences.
• Liaise with vendors and external partners for office supplies and services.
• Maintain and update office policies and procedures; ensure compliance with company policies, legal requirements, and industry standards.
• Oversee or support special projects and initiatives as assigned by management.
• Perform other duties as assigned to support the needs of the team.

Required Skills & Qualifications

• High school diploma or GED required; Associate's degree or higher preferred
• 4-6 years of administrative, customer service, or receptionist experience.
• Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Strong written, verbal, and interpersonal communication skills.
• Demonstrated ability to manage multiple priorities and deadlines.
• Experience training or mentoring staff is a plus.
• High attention to detail, organizational skills, and problem-solving ability.
• Ability to work independently and collaboratively.

About Integrity

Integrity is one of the nation's leading independent distributors of life, health and wealth insurance products. With a strong insurtech focus, we embrace a broad and innovative approach to serving agents and clients alike. Integrity is driven by a singular purpose: to help people protect their life, health and wealth so they can prepare for the good days ahead.

Integrity offers you the opportunity to start a career in a family-like environment that is rewarding and cutting edge. Why? Because we put our people first! AtIntegrity, you can start a new career path at company you'll love, and we'll love you back. We're proud of the work we do and the culture we've built, where we celebrate your hard work and support you daily. Joining us means being part of a hyper-growth company with tons of professional opportunities for you to accelerate your career. Integrity offers our people a competitive compensation package, including benefits that make work more fun and give you and your family peace of mind.

Headquartered in Dallas, Texas, Integrity is committed to meeting Americans wherever they are - in person, over the phone or online. Integrity's employees support hundreds of thousands of independent agents who serve the needs of millions of clients nationwide. For more information, visit Integrity.com.

Integrity, LLC is an Equal Opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, gender identity, national origin, disability, veteran status, or any other characteristic protected by federal, state, or local law. In addition, Integrity, LLC will provide reasonable accommodations for qualified individuals with disabilities.