Executive Assistant

Integrity; Urbandale (IA); On-site; USD 45,000 - 65,000; Full time

Job summary

Integrity is seeking an Executive Assistant to provide administrative support to departmental leaders and coordinate day-to-day office operations in Urbandale, IA. The role emphasizes scheduling, document preparation, and professional communications to keep teams aligned and efficient.

The EA will assist with meeting logistics, interdepartmental collaboration, and use AI-powered tools to enhance workflows, aiming to grow within an administrative career path.

Qualifications

• Bachelor’s degree in Business Administration, Communications, or related field.
• 2–5 years of administrative support experience.
• Highly organized self-starter with excellent written and verbal communication."
• Ability to manage multiple tasks with attention to detail.
• Proficiency in Microsoft Office Suite.

Responsibilities

• Manage calendars, schedule meetings, and coordinate appointments across teams.
• Prepare, edit, and format documents, emails, presentations, and reports with attention to detail.
• Serve as a professional first point of contact by handling calls, emails, and inquiries.
• Coordinate team meetings, internal events, and activities that support collaboration.
• Support basic reporting, data collection, and information gathering for leadership.

Skills

Calendar management

Communication

Attention to detail

Multi-tasking

Microsoft Office

Education

Bachelor’s degree in Business Administration/Communications

Tools

Microsoft Office Suite

Job description

Job Summary

The Executive Assistant provides administrative support to departmental leaders. This role focuses on routine administrative tasks, scheduling, communication support, and basic office coordination. The EA ensures smooth daily operations by handling clerical duties, assisting with meeting logistics, and supporting team members with general administrative needs. This position requires strong attention to detail, professionalism, and the ability to learn and grow within an administrative career path.

Job Summary

The Executive Assistant provides administrative support to departmental leaders. This role focuses on routine administrative tasks, scheduling, communication support, and basic office coordination. The EA ensures smooth daily operations by handling clerical duties, assisting with meeting logistics, and supporting team members with general administrative needs. This position requires strong attention to detail, professionalism, and the ability to learn and grow within an administrative career path.

Primary Responsibilities

• Manage calendars, schedule meetings, and coordinate appointments across teams to support efficient time management.
• Prepare, edit, and format documents, emails, presentations, and reports with strong attention to detail.
• Serve as a professional first point of contact by handling calls, emails, and incoming inquiries.
• Assist with coordinating team meetings, internal events, and activities that support collaboration.
• Act as a welcoming liaison for internal partners and visitors, contributing to a positive office experience.
• Collaborate with administrative peers to support departmental initiatives and shared priorities.
• Utilize AI powered tools and technology to enhance efficiency, organization, and administrative workflows
• Support basic reporting, data collection, and information gathering for leadership.
• Provide day-to-day office and administrative support, anticipating team needs.
• Perform additional duties as needed to support evolving business requirements.

Primary Skills & Requirements

• Bachelor’s degree in Business Administration, Communications, or related field
• 2-5 years of administrative support experience
• Highly organized self-starter with excellent written and verbal communication along with ability to handle and prioritize multiple simultaneous tasks.
• Strong attention to detail and accuracy are critical
• Strong computer skills with proficiency in Microsoft Office Suite applications
• Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists.

About Integrity

Integrity is one of the nation’s leading independent distributors of life, health and wealth insurance products. With a strong insurtech focus, we embrace a broad and innovative approach to serving agents and clients alike. Integrity is driven by a singular purpose: to help people protect their life, health and wealth so they can prepare for the good days ahead.

Integrity offers you the opportunity to start a career in a family-like environment that is rewarding and cutting edge. Why? Because we put our people first! At Integrity, you can start a new career path at company you’ll love, and we’ll love you back. We’re proud of the work we do and the culture we’ve built, where we celebrate your hard work and support you daily. Joining us means being part of a hyper-growth company with tons of professional opportunities for you to accelerate your career. Integrity offers our people a competitive compensation package, including benefits that make work more fun and give you and your family peace of mind.

Headquartered in Dallas, Texas, Integrity is committed to meeting Americans wherever they are - in person, over the phone or online. Integrity’s employees support hundreds of thousands of independent agents who serve the needs of millions of clients nationwide. For more information, visit Integrity.com.

Integrity, LLC is an Equal Opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, gender identity, national origin, disability, veteran status, or any other characteristic protected by federal, state, or local law. In addition, Integrity, LLC will provide reasonable accommodations for qualified individuals with disabilities.